Catering Sales Coordinator | Full-Time

1 month ago


Philadelphia, United States teamworkonline Full time

Overview

Under general supervision, the Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in all adminstrative assistance required for the facility and preparation of catering internal and external communications.

 

This role pays an hourly wage of $24 to $25.

 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

 

This position will remain open until Sept 30, 2024

Responsibilities

 

  • Assist Catering SalesTeam in the preparation of upcoming events and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements.
  • Ordering of all linens, rentals, required vendors. 
  • Assist Catering Team  in updating Triple Seat booking system. Uploading payments, invoices, notes, deposits, credit card payments etc.
  • Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department.
  • Responsible for creation of weekly Banquet Event Order Packet; attend weekly meeting and take notes in real time to send out to the team.
  • Update weekly reports for pacing and forecasting, finanical reports. 
  • Attend & assist in food tastings and menu projects. 
  • Project managment for research and catering trends. 
  • Coordinate client “promotions" using Canva software. 
  • Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless hospitality. 
  • Perform other duties as required.

Qualifications

  • Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
  • Bachelor’s degree from an accredited college or university with major course work in  business administration, hospitality management or other related
  • Additional years of experience may be substituted for formal education Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
  • Ability to prioritize work and effectively resolve workload issues
  • Learn and understand the operation of a convention center and apply that knowledge to continually improve
  • Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator


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