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Executive Talent Acquisition Specialist

4 months ago

Waltham, United States Thermo Fisher Scientific Full time

Work Schedule

Other

Environmental Conditions

Office

Job Description

When youâre part of Thermo Fisher Scientific, youâll do challenging work, and be part of a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. With revenues of $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Job Title: Executive Talent Acquisition Specialist

Reports to:  Manager, Executive Talent Acquisition Operations

The Executive Talent Acquisition Specialist coordinates movement within the global executive level population at Thermo Fisher Scientific. This role is responsible for the providing a professional level support to the Executive Recruiting team, executive hiring teams, as well as internal and external candidates throughout the recruiting and onboarding process. This role is pivotal in developing and implementing a world class process for executive interviewing, hiring, and onboarding for the organization in collaboration with all key partners and clients. C-level interaction will be required at times.

What will you do:

Offer high-touch âwhite-gloveâ support and communication to the recruiters, hiring managers, Human Resources, and executive candidates during the executive search and hiring process.

Coordinate complex interview schedules (via phone, in-person, video conference), arrange travel, and act as a point of contact for all executive interviews, including concierge level support for high profile candidates.

Establish relationships and partner with the Executive Administrative support team to provide an outstanding candidate experience.

Facilitate all External Search Firm relationships. 

Assist in leading the search process and coordinating all meetings and interviews with the ETA team and all partners.

Maintain electronically the entire suite of Executive Search work including job descriptions, templates, forms, and sensitive client and candidate information.

Assist Executive Recruiters with targeted sourcing efforts to build diverse and top candidate pipelines by researching, identifying and engaging talent via talent networks

Build and maintain executive tracking and reporting documents/spreadsheets for executive searches and pipelines.

Organize, update, and maintain a wide variety of resource information within the applicant tracking system (Workday) and the Executive CRM (Phenom), including tracking/maintenance of candidate and requisition records.

Prepare offers of employment, initiate and assess pre-employment background checks and drug screens, and collect all necessary new hire information.

Facilitate and participate in entire executive search process, including but not limited to intake meetings, weekly and/or bi-weekly update calls, debriefs, etc.

Participate in crafting and maintaining operational processes to support compliance with company policies and legal requirements. 

Provide solutions and recommendations for any raised candidate or internal client feedback, issues or concerns.

Lead weekly ETA team update meetings, providing updates feedback.


Education and Experience:

Bachelorâs Degree preferred or equivalent experience of 5 or more years of administrative or project coordination support.â

Preferred 5+ years of Coordination and/or Administrative Support


Knowledge, Skills, Abilities:

Advanced communication skills with a highly sophisticated customer and client focused communication style, both written and verbal.

Expertise working within applicant tracking systems (preferably Workday), CRMs (i.e. Phenom), and enterprise travel systems (preferably Concur).

Proficiency in Microsoft Office Suite, including Outlook.

Demonstrable knowledge and/or understanding of HR compliances such as EEO, GDPR, and any other regional or global compliance regulations.

Ability to work at a fast pace with a high degree of accuracy and attention to detail.

The ability to be highly organized and prioritize accordingly.

Proven capability to work well within a team and comfortable in navigating a highly matrixed organization. 

The ability to build relationships and influence without authority is crucial for success within this role.

Sophisticated problem-solving skills and confidence in decision-making ability.

Experience working in a complex business environment with a high volume of candidate scheduling and calendar management across national and international time zones.

Adaptability and flexibility is essential. Adaptable to change regarding new information, different or unexpected circumstances, and confidence working with ambiguous situations is critical.

Demonstrated ability to display confidence and assertiveness respectfully with business leaders across all groups and comfort in approaching and working globally and across various cultures.

Maintain a high level of diplomacy and integrity, upholding the values of the organization at all times. 

Continuously aware that as a point person and liaison between the company and candidate and external relationships that they serve as a company ambassador.

What we offer:

Employment with an innovative, future-oriented global organisation

Outstanding career and development prospects

Performance related bonus scheme with additional benefits

Exciting company culture which stands for Integrity, Intensity, Innovation and Involvement