Project Administrative Assistant

2 weeks ago

Minneapolis, United States Mortenson Construction Full time

ABOUT MORTENSON

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible

SUMMARY

Mortenson is currently seeking a Project Administrative Assistant for our Wind Operating Group at the location of Balko, OK, with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. Knowledge of the IRA (Inflation Reduction Act) regulations is a plus.

PLEASE NOTE: This position is not remote. You will be onsite every day.

RESPONSIBILITIES

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Perform regular administrative tasks and overall office organization

  • Coordinate and set up meetings; manage calendar, schedule travel for designated leadership
  • Schedule travel, equipment, workstations, and onboarding for new hires
  • Process expenses for designated leadership
  • Equipment and supply management, including laptops and hardware
  • Set up, organize, and manage filing systems
  • Manage document preparation, record keeping, and filing
  • Proofread and performed quality inspections of communications and documents
  • Prepare billings and invoices as needed
  • Oversee shipping and invoices as needed

Understand the operating group and company resources

  • Risk Management
  • Preconstruction
  • Human Resources
  • Legal
  • Environmental Health and Safety
  • ITS

Assist Operating Group Team Members with miscellaneous duties.

Effectively work and build relationships with those of diverse backgrounds and organizational levels

QUALIFICATIONS

  • Associates or Bachelors degree preferred
  • Detail orientation and proofreading ability
  • Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
  • Proficient skills in Microsoft Word, Excel, Outlook, and PowerPoint;
  • Effective communication and active listening skills
  • Proven positive and professional attitude and strong customer service skills
  • Minimum three years of administrative support experience
  • Construction-related business experience preferred
  • Experience with billing, invoicing, and timekeeping preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

VISA Sponsorship is not offered for this position

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

LI#-GB1

  • Project Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARYMortenson is currently seeking a Project Administrative Assistant who will be on...

  • Project Administrative Assistant

    1 month ago

    Minneapolis, United States Mortenson Construction Full time

    ABOUT MORTENSON As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARY Mortenson is currently seeking a Project Administrative Assistant who...

  • Administrative Assistant

    2 weeks ago

    Minneapolis, United States Emanuelson-Podas Full time

    Job DescriptionJob DescriptionThis position is a full-time role, providing dedicated support to a project team and Partners. The aim of this role is to track all the administrative details and clear the path for the team and Partners. This role requires a proactive individual with excellent multitasking abilities, strong communication skills, and a keen...

  • Project Administrative Assistant

    3 weeks ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARYMortenson is currently seeking a ProjectAdministrative Assistant for our Wind...

  • Project Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARYMortenson is currently seeking a ProjectAdministrative Assistant for our Wind...

  • Administrative Assistant

    1 week ago

    Minneapolis, United States Brown & Brown Insurance Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown has an exciting opportunity for an Administrative Assistant for our Personal Lines team in Minneapolis, MN! WHAT YOU’LL DO: Perform various administrative duties and staff support services...

  • Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Westinghouse Electric Company Full time

    We are searching for an Administrative Assistant for a 6-month contract assignment.The position will provide administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining...

  • Administrative Assistant

    4 weeks ago

    Minneapolis, United States Westinghouse Electric Company Full time

    We are searching for an Administrative Assistant for a 6-month contract assignment.The position will provide administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining...

  • Insurance Administrative Assistant

    2 weeks ago

    Minneapolis, United States Brown & Brown Insurance Full time

    Built on meritocracy, our unique company culture rewards self-starters and those committed to doing what is best for our customers.Brown & Brown has an exciting opportunity for an Administrative Assistant for our Personal Lines team in Minneapolis, MN!WHAT YOU’LL DO:· Perform various administrative duties and staff support services for the Personal Lines...

  • Insurance Administrative Assistant

    2 weeks ago

    Minneapolis, United States Brown & Brown Insurance Full time

    Built on meritocracy, our unique company culture rewards self-starters and those committed to doing what is best for our customers.Brown & Brown has an exciting opportunity for an Administrative Assistant for our Personal Lines team in Minneapolis, MN!WHAT YOU’LL DO:· Perform various administrative duties and staff support services for the Personal Lines...

  • Legal Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron, a Midwest-based law firm, is seeking an organized and detail-oriented Legal Administrative Assistant to join our Minneapolis office.Overview:The ideal candidate is a high performer who can multi-task and manage multiple priorities. The position will perform legal administrative support for assigned attorneys with a focus on...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron, a Midwest-based law firm, is seeking an organized and detail-oriented Legal Administrative Assistant to join our Minneapolis office.Overview:The ideal candidate is a high performer who can multi-task and manage multiple priorities. The position will perform legal administrative support for assigned attorneys with a focus on...

  • Legal Administrative Assistant

    2 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron, a Midwest-based law firm, is seeking an organized and detail-oriented Legal Administrative Assistant to support our Bismarck practice. We will consider candidates interested in working from our various office locations (Bismarck, Des Moines, Fargo, Madison, and Minneapolis). Overview:The ideal candidate is a high performer who...

  • Administrative Assistant

    1 month ago

    Minneapolis, United States Collabera Inc. Full time

    I am a Talent Specialist working with Collabera and I have an interesting opportunity to come up with one of my client they are quickly looking forward to interview and hire on the given below role.Title Administrative AssistantDuration 18 months contract with higher extension possibilityShift Weekdays - Standard ShiftJob Description Support...

  • Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Collabera Inc. Full time

    I am a Talent Specialist working with Collabera and I have an interesting opportunity to come up with one of my client they are quickly looking forward to interview and hire on the given below role.Title Administrative AssistantDuration 18 months contract with higher extension possibilityShift Weekdays Standard ShiftJob Description Support moderately complex...

  • Legal Administrative Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.Overview:We are seeking an experienced litigation Legal Administrative Assistant to join our highly regarded Intellectual Property Litigation group.Key Responsibilities Include:*Prepare,...

  • Executive Administrative Assistant

    1 week ago

    Minneapolis, United States JPMorgan Chase Full time

    Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative...

  • Legal Administrative Assistant

    2 weeks ago

    Minneapolis, Minnesota, United States Fredrikson & Byron Full time

    Who We Are:Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.Overview:We are seeking an experienced Legal Administrative Assistant to join our highly regarded Litigation group. Our Ideal Candidates Will Have:The ideal candidate will provide legal...

  • Administrative Assistant

    4 weeks ago

    Minneapolis, United States Grant-Shannon Full time

    Job DescriptionJob DescriptionWe are seeking an experienced Administrative Assistant to support our executives. The primary qualifications needed for this are:• Great customer service skills• Ability to multi-task• Team player• Ability to be proactive and anticipate the needs of othersSpecifics: This person will be working closely with our...

  • Project Manager

    4 weeks ago

    Minneapolis, United States Integrated Project Management Company Full time

    Description#LI-HybridRelocation Assistance is Available For more than three decades, premier organizations have trusted IPM to lead the successful execution of their strategic portfolios and critically important initiatives. Headquartered in Chicago with offices in Boston, Parsippany, Minneapolis, St. Louis, Los Angeles, and San Francisco, IPM has led more...