Project Administrative Assistant

4 weeks ago

Minneapolis, Minnesota, United States Mortenson Construction Full time

ABOUT MORTENSON

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible

SUMMARY

Mortenson is currently seeking a ProjectAdministrative Assistant for our Wind Operating Group at the location of Gladbrook, IA, with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. Knowledge of the IRA (Inflation Reduction Act) regulations is a plus.

PLEASE NOTE: This position is not remote. You will be onsite every day.

RESPONSIBILITIES

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Perform regular administrative tasks and overall office organization

  • Coordinate and set up meetings; manage calendar, schedule travel for designated leadership
  • Schedule travel, equipment, workstations, and onboarding for new hires
  • Process expenses for designated leadership
  • Equipment and supply management, including laptops and hardware
  • Set up, organize, and manage filing systems
  • Manage document preparation, record keeping, and filing
  • Proofread and performed quality inspections of communications and documents
  • Prepare billings and invoices as needed
  • Oversee shipping and invoices as needed

Understand the operating group and company resources

  • Risk Management
  • Preconstruction
  • Human Resources
  • Legal
  • Environmental Health and Safety
  • ITS

Assist Operating Group Team Members with miscellaneous duties.

Effectively work and build relationships with those of diverse backgrounds and organizational levels

QUALIFICATIONS

  • Associates or Bachelors degree preferred
  • Detail orientation and proofreading ability
  • Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
  • Proficient skills in Microsoft Word, Excel, Outlook, and PowerPoint;
  • Effective communication and active listening skills
  • Proven positive and professional attitude and strong customer service skills
  • Minimum three years of administrative support experience
  • Construction-related business experience preferred
  • Experience with billing, invoicing, and timekeeping preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

VISA Sponsorship is not offered for this position

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

LI#-GB1

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