Project Administrative Assistant

4 weeks ago

Minneapolis, Minnesota, United States Mortenson Construction Full time

ABOUT MORTENSON

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible

SUMMARY

Mortenson is currently seeking a Project Administrative Assistant who will be on the project site based in Rosemount, MN. This individual will have the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality.

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

RESPONSIBILITIES

Organization and flexibility are critical in performing duties which include, but are not limited to:

  • Perform clerical tasks and operate basic office equipment
  • Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required
  • File and maintain written records along with creating electronic copies for records
  • Receive, sort and log all deliveries into computer database
  • Prepare daily outbound deliveries
  • Prepare materials for design and construction meetings
  • Record and update meeting minutes for the various site meetings
  • Responsible for procurement of consumable materials and office supplies
  • Support Superintendent with equipment inventory tracking and organization
  • Support Superintendent with the entry of craft worker time cards
  • General support for the project team as needed with various day to day tasks
  • Schedule, track and log all repairs and standard maintenance for the work trucks
  • Provide maps and directions to any visitors, subcontractors, deliveries or new employees
  • Log all applicants into the Craft Applicant Tracking Spreadsheet

QUALIFICATIONS

  • An associate's degree in business or related administrative experience preferred
  • Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members
  • Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
  • Strong working knowledge of basic office equipment
  • Strong communication skills both written and verbal
  • Ability to be highly organized

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Visa sponsorship is not offered for this position.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

#LI-BS1

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