Administrative Assistant-Kiewit Nuclear Solutions

2 weeks ago

Idaho Falls, United States Kiewit Full time

Requisition ID: 174085 

Job Level: Entry Level 

Home District/Group: Kiewit Nuclear Solutions 

Department: Administration 

Market: Nuclear 

Employment Type: Full Time 

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

Kiewit Nuclear Solutions. is a full-service engineering, project management, and construction provider operating across North America. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets.  As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Our rapidly growing nuclear solutions business has opened new locations across North America to strengthen our market presence while executing work within the communities we live within and support. We are committed to build upon our history as one of the safest companies to work for by equipping our craft and staff with the best technology, processes, equipment, tools and safety programs available.

We are an innovative team that prides itself on excellence through continuous improvement and an unwavering commitment to deliver for our clients. Our staff collaborates with Kiewit’s vast internal network of resources that span heavy civil and infrastructure, vertical and commercial buildings, industrial, as well our oil and gas and power generation markets, to drive safe and cost-effective solutions that achieve client expectations and further Kiewit’s core values of People, Integrity, Excellence, and Stewardship.

On our team, you’ll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit’s culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building 401k plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.

Location

Idaho Falls, ID-Scoville, ID

Responsibilities
  • Edit and format correspondence, presentations, proposals, and reports
  • Serve as a back-up to other office administrative staff
  • Organize and schedule meetings and appointments, book meeting rooms, handle any special requests
  • Coordinate travel itineraries and arrangements, schedule events for off and onsite events
  • Process expense reports, invoices, and orders; payroll assistance as needed
  • Perform clerical tasks including data entry, filing, photocopying, scanning, etc.
  • Perform other administrative duties as required or assigned, assist with onboarding new hires, and interact with union requisitions
Qualifications
  • High School Diploma
  • At least one year of experience as administrative assistant
  • At least one year of meeting and event planning experience
  • Be able to lift 15-20 pounds (office supplies, cases of paper)
  • Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
  • Be highly organized with exceptional time management skills
  • Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
  • Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars 
  • Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements:

  • Regular, reliable attendance 
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  • May work at various different locations and conditions may vary.

 

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 

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