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Supervisory Facilities Operations Specialist

2 months ago

Washington, United States Office Of The Assistant Secretary For Administration And Management Full time

Major duties for this position include, but are not limited to:

Plans, coordinates and directs a comprehensive facilities management program for the operation of one of the largest Federally Owned Buildings in Washington, DC, the Frances Perkins Building (FPB), and a GSA Delegated Facility of just under 2 million square feet of space with an annual budget of over $17 million/year.
Because the Frances Perkins Building (FPB) is a General Services Administration (GSA) Delegated Facility, the incumbent is responsible for developing and directing programs and activities which provide for repairs and alterations, operation, maintenance and preventive maintenance, heating, air conditioning and electricity, energy management, cleaning, landscape maintenance, and concessions operating in the FPB.
Responsible for ensuring facility operations comply with Statutory, Executive Orders and Regulations for energy efficiency, sustainability, building operations, and staff training and the GSA delegation.
Works with the Business Operations Center (BOC) and Departmental Budget Center staff on the formulation of budget requests for the Working Capital Fund and annual appropriations based on the 5 year plan. Works with the Office of Support Services and the BOC Director/Deputy Director in the formulation of facilities management annual budget.
Determines financial resource needs, prioritize facilities management programs. Reallocates funds to meet unexpected situations i.e. major building or equipment repairs or replacement. This includes preparing budgets based on plans for maintenance, repair work, new construction, alteration projects, replacement of existing equipment, or increased services; and benchmarking facility services to determine workloads and forecasting and budgeting for documented and projected work load increased based on aging facility and infrastructure.
Maintains and updates the FPB 5 year plan of maintenance and improvement projects, adjusting as necessary based on triaging based on impact (including issues of safety and health, potential for catastrophic failure and closure of building or cessation of services, etc.). Coordinates with GSA on projects which are their responsibility under the delegation.
Directs the conduct of continuous evaluation and/or inspection of facilities management and office services activities to insure the most effective, efficient and economical program. Initiates required action to remedy deficiencies and problem, with available resources. Keeps track of all building projects planned and completed and provides an annual report on the Frances Perkins Building.
Develops or directs the development of contract specifications to execute facilities management and office services programs. Serves as contracting office representative (COR) and monitors contractual arrangements or delegates this responsibility to appropriate staff. Exercises authority to approve or disapprove payments to contractors based on final evaluations.
Provides all needed documentation for prospectus level projects to help build the case for approval by Congress.
Directs development of data; provision of expertise and insights; securing of legal opinions; preparations of position papers or legislative proposals; and execution of comparable activities which supports development of goals and objectives related to high levels of program management and development.