Supervisory Museum Specialist

2 weeks ago

Washington, United States National Gallery of Art Full time
Job Summary

This position serves the National Gallery of Art in a leadership role for organizing and coordinating the of the Gallery's major art lending programs which includes the National Lending Service and the loan of paintings, sculpture, decorative arts, prints, drawings, photographs, and Time-based media, and for maintaining high standards of practice.

Key Responsibilities

As the Supervisory Museum Specialist, you will:
  1. Operate and administer the National Lending Service program that includes extended loans, temporary loans, and National Gallery loan exhibitions including managing the loan request process, the loan website and distribution of information about loan decisions. Manage intern coordination for loan office. Develop outgoing loan systems within the National Gallery's Collection Management System to maintain loan records and date pertinent to the collection loan program and the National Lending Service.
  2. Initiate reports on all yearly loans and department activities for inclusion in the National Gallery's Annual Report and provide loan statistical analysis of the loan program as appropriate. Oversee record information about borrowing institutions, including facility reports and institutional borrowing histories and tracks and reports on facility and management risks for loans. Prepare and direct the maintenance of loan histories on all objects in the collection.
  3. Assign work based on availability and capability of staff. Set performance standards and evaluate staff performance. Review work in progress, completed work, and provide advice as necessary to maintain collection management standards and objectives. Perform the full range of supervisory responsibilities that includes the planning of work to be accomplished; sets and adjusts priorities and prepares schedules for completion of work; assigns work based on priorities, selective consideration of the difficulty, requirements of assignments and capabilities of employees. Provide oversight of the coordination of loan program activities within the department, communicating regularly with the Chief Registrar to maintain desired goals. Establish and monitors work schedules to ensure efficient and economical use of staff time and resolves conflicts arising from deadlines, budget needs, and communication lapses.
  4. Advise curators, Chief of Conservation and Executive Officers on the loan process. Provide briefing materials, guidance to the curators to assess the suitability of loans while taking into consideration Gallery requirements for objects requested; verifies the described need and suitability of requested objects with relation to the content and importance of temporary exhibitions. Acts as a liaison with the Chief Curator and other Division and Department heads related to the loan program, and with the Exhibition Office, and the Head of Exhibitions to gain familiarity with the schedule of the permanent collection for inclusion in temporary exhibitions.
Requirements

Conditions of Employment
  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must abide by Selective Service registration requirements.
  • See "Other Information" section regarding Selective Service requirements.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-1016-14.

For this position, specialized experience is at least one year of curatorial experience, equivalent in responsibility to the GS-13 level in the Federal service, administering museum object or collection loans for a museum or cultural institution.

Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your rsum how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.

  1. Loan Administration - Skill in researching and managing loan requests.
  2. Reporting - Skill in writing, developing, and analyzing reports.
  3. Supervision - Knowledge of supervisory duties and responsibilities to effectively oversee others.
  4. Communication - Ability to communicate with a wide variety of audiences about the loan process.

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