Administrative Assistant

6 days ago

Phoenix, United States Chemresearch Co Inc Full time


About the Company: 

Founded in 1954, ChemResearch is recognized as one of Arizona's top premiere Metal plating and surfacing companies. It specializes in over 33 plating and chemical processes for the aerospace, defense, medical, semiconductor/electronics, space, and heavy equipment industries. ChemResearch is a people-first culture employer that promotes growth and innovation while providing a challenging, exciting, fast-paced work environment with competitive pay and great benefits. 

 About the Job: 

The Administrative Assistant is responsible for day-to-day duties, such as event coordination, office and clerical tasks, setting up appointments, and answering phone calls while assisting the President and CEO, CFO, and Vice President.  

 Essential Duties: 

  • Answer and direct all incoming phone calls, retrieve messages from voicemails, and forward them to the appropriate personnel.
  • Delivers messages or transfers incoming calls to voicemail when appropriate personnel are unavailable.
  • Monitors visitor access and reviews reports for ITAR compliance.
  • Maintains and Updates calendars for the executive team.
  • Establishes communications between customers and executives.
  • Organizes documents and runs reports.
  • Helps schedule and coordinate weekly, monthly, and quarterly meetings.
  • Prepares travel vouchers as needed.
  • Monitors and coordinates events for the President/CEO for on and off-site meetings, including offsite reservations.
  • Monitors and maintains departmental inventory and coordinates with Accounting and Purchasing for equipment availability.
  • Assists the Human Resources department with scheduling interviews, vetting job applications, and document filing.
  • Assists with pulling daily reports for data collection and key performance indicators.
  • Provide assistance in the Quality and Planning department.
  • Performs other necessary clerical duties, such as filing and emailing copies. 

Educational and Work Experience Requirements: 

  • High School diploma or equivalent, associate degree a plus.
  • Previous experience in an administrative role preferred.
  • Adept knowledge of computer applications like Excel, Word, and PowerPoint.
  • Good written and verbal communication skills
  • Ability to answer phone calls, provide basic business-related information, and send internal and external emails in a professional manner.
  • Ability to work well with others in a high-intensity, fast-paced environment 
Essential Physical Requirements:
  • Ability to lift 20-30 pounds.
  • Ability to alternate standing and sitting for 8 hours.
  • Ability to communicate in both verbal and written forms.
  • Ability to stoop and bend and use arms and hands.


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