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Administrative Coordinator I

2 months ago

University, United States The University of Mississippi Full time
Note for Current UM Employees
Current employees must apply internally via connectU - 

connectu.olemiss.edu

Definition of Class

This position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory. 

Examples of Work Performed
-Provides administrative support in managing the day-to-day operations of the department.
-Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.  
-Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.
-Prepares and processes contracts related to the use of the facilities.
-Coordinates the purchase, usage and repair of equipment, supplies, and materials.
-Locks and secures the building at the end of the day
-Maintains information concerning equipment sources and vendors and makes recommendations concerning the repair or disposal of equipment.
-Coordinates the fiscal affairs of the department and monitors budget expenditures.
-Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis.
-Processes requisitions, purchase orders, and oversees the receipt of supplies.
-Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.
-Processes appropriate travel records and forms according to University procedures.
-Updates website and social media outlets for the department.
-Answers the telephone and greets guests.
-Coordinates work of assigned support staff and student workers.  
-Maintains CSSC on-line calendar and schedules space in Barnard Observatory.
-Acts as the building mayor, including submitting work orders and maintaining inventory.
-Manages the Gammill Gallery, including engaging with artists and facilitating transfer of artwork; -provides clerical and administrative assistance to the unit, particularly to the director.
-Acts as the Academic Common Market (ACM) coordinator for undergraduate admissions.
-Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
-Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

-Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.
-Manages the daily administrative and operational functions of the department.

Minimum Education/Experience

Education:
Associate’s Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.

AND

Experience:
One (1) year of experience related to the above described duties.

AND

Certification: Incumbent must obtain Cardio Pulmonary Resuscitation (CPR) training and certification within the first two months of employment with recertification every two years and complete contact hours of staff development as defined by the Mississippi Department of Health, annually.  (For Willie Price employees only)

Substitution Statement:

Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.