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Project Coordinator

1 month ago

Detroit, United States Ensono Full time

Project CoordinatorRemote - United StatesJR010506

Provides project support to Project Managers within the Global Projects and Implementation team. Own and run smaller projects as assigned. Manage low-level issues and risks, track project progress related to stand-alone milestones, and work with internal team members to ensure the successful and timely completion of projects.

DUTIES AND RESPONSIBILITIES

Collaborates with stakeholders to:

  • Assist project managers with day to day activities like taking meeting minutes and sharing it with the Project Manager or the stake holders where you own the project.

  • Updating the RAID log regularly with the action/risk items coming out of meeting minutes, emails or chats. Ensures effective team identification of project risks, issues, assumptions and dependencies.

  • Assist the project managers in the development and managing of the project documents and document repository

  • Liaising with clients for access/credential requests

  • Track and own access request and validation process

  • Follow up with project teams on their deliverables to track to project schedule

  • Provide input to the project plan. Establishes deadlines, assigns tasks and monitor and summarize progress of projects.

  • Coordinate the allocation of project resources to secure appropriate resources to complete assigned projects on time and within budget.

  • Adding and monitoring project resources to Workday for time allocation to projects

  • Overseeing and tracking Purchase orders on projects

  • Work with Transition managers to maintain and update Knowledge Acquisition tracker and schedule KA sessions as needed

  • Work collaboratively with teams to update Configuration items (CI)

  • Assist with QA’s for CI Go Live’s following the established process

  • Manage the projects adhering to Ensono’s project management methodology

  • Own and manage smaller projects managing the scope and schedule in terms of dates and milestones. Manage costs and budget

  • Oversee the various work streams of activities in the project, including timeline, quality of work, risks, issue escalations, and collaboration amongst the various stakeholders.

  • Works with all stakeholders to ensure governance is in place and a continuous improvement/ transformation plan is in place.

  • Appropriately escalate barriers, issues and risks to meeting timelines and deliverables.

  • Manages the project status reporting according to prescribed templates and timelines for a given project.

  • Facilitate cross-training to ensure job rotation and minimize assignment coverage gap

  • Provide coaching feedback to all team members.

PRODUCT/ INDUSTRY KNOWLEDGE AND UNDERSTANDING: Understands the project management discipline from both a business and technical perspective

SUPERVISORY RESPONSIBILITIES: This position does not have any direct reports, but may mentor less experienced associates in the role.

EDUCATION & CERTIFICATION

Required

  • Bachelor’s degree in Computer Science, MIS or equivalent experience

  • Minimum of 5 years of experience with exposure to project management skills

Knowledge & Experience

  • Strong communication skills

  • Strong organizational skills

  • Time management skills

  • Analytical and problem-solving skills

  • Work independently

  • Basic knowledge on MS Office tools like Onenote, Excel, Powerpoint, msproject

  • Ability to adapt and work in a fast-paced team environment

  • Growth mindset

Preferred

  • ITIL knowledge or certification

  • ITSM knowledge or certification

JR010506