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Architectural Project Coordinator

2 months ago

Detroit, Michigan, United States Kingscott Full time
Job Overview

Salary:

Position Summary:
As an Architectural Project Coordinator at Kingscott, you will play a vital role in the planning, management, and execution of architectural projects. Your responsibilities will include overseeing architectural documentation and collaborating with cross-functional teams from project initiation to completion. You will ensure that projects are delivered on schedule, within budget, and meet the highest quality standards. The Project Coordinator will work closely with the project team, senior management, consultants, construction supervisors, and clients to maintain project scope and direction, addressing design and construction challenges creatively throughout the project lifecycle.


Organizational Values:
At Kingscott, we prioritize people in our partnerships. We are committed to creating spaces that resonate with our values:

  • Investing in People
  • Achieving the Extraordinary
  • Serving with Humility
  • Finding Joy in Our Work
  • Committing to Mutual Success
  • Fearlessly Exploring
  • Striving for Authenticity

Key Responsibilities:


Project Planning and Initiation:

  • Collaborate with clients, architects, engineers, and stakeholders to define project goals, objectives, scope, and deliverables.
  • Organize initial site assessments, feasibility studies, and preliminary design reviews.
  • Develop and communicate comprehensive project plans, including resource allocation, budgeting, and scheduling.

Project Execution and Oversight:

  • Ensure team accountability regarding scope, schedule, budget, and communication.
  • Monitor internal budget by tracking phase code logging and hours spent.
  • Coordinate and manage the project team, including architects, engineers, consultants, and contractors.
  • Monitor project progress to ensure adherence to timelines, budgets, and quality standards.
  • Identify client requirements, approximate budgets, timelines, and potential future needs.
  • Oversee client preferences regarding materials, styles, colors, and other design variables.
  • Collaborate with the team to prioritize client needs versus desires.
  • Assist in resolving issues or conflicts during construction.
  • Review architectural drawings, specifications, and project documentation to help clients define their vision.
  • Ensure accurate submission of scale drawings and contract requirements for bids.
  • Collaborate with clients to select and award construction contracts.
  • Track and manage internal project expenses.
  • Oversee change orders and maintain accurate project records.
  • Implement project management best practices and quality assurance procedures.

Communication and Collaboration:

  • Serve as the primary contact for clients, providing regular updates and addressing concerns.
  • Facilitate effective communication among project stakeholders to ensure smooth information flow.
  • Conduct regular project meetings, including team discussions, design reviews, and progress updates.
  • Foster positive relationships with team members, consultants, contractors, and vendors.
  • Lead the project team throughout the lifecycle, proactively addressing potential issues.

Risk Management:

  • Identify potential project risks and develop mitigation strategies.
  • Monitor and manage project risks throughout the lifecycle, taking corrective actions as needed.
  • Ensure compliance with relevant building codes, regulations, and safety standards.

Project Closure and Evaluation:

  • Conduct post-project evaluations to analyze successes, challenges, and lessons learned.
  • Prepare and present project reports, including financial analysis and performance metrics.

Additional Responsibilities:

  • Perform other duties as assigned by the Project Director.
  • Collaborate with other Project Managers to ensure efficient staffing of projects.
  • Foster and monitor the development of team members.

Supervision Received:
Limited Direction:
Work from overall policies and goals with direct accountability for results.


Supervisory Responsibilities:
Informal Leadership:
Determine work assignments and priorities for team members, ensuring quality and quantity of work.


Education & Experience:

  • Bachelor's or Master's degree in Architecture or a related field, or equivalent experience.
  • Over five years of proven experience as an Architectural Project Coordinator, preferably in construction practices.
  • Ability to manage multiple projects simultaneously and work effectively under pressure.
  • Attention to detail and commitment to delivering high-quality projects.
  • Registration, licensure, or certification preferred.
  • Familiarity with sustainable design principles and green building practices is a plus.
  • Proficiency in project management software and tools.

Other Knowledge, Skills & Abilities:

  • Excellent verbal and written communication skills.
  • Proficient in computer-aided design (CAD) software such as AutoCAD and Revit.
  • Proficient in Microsoft Office Suite or related software.
  • Strong leadership, problem-solving, negotiation, and consultation skills.
  • Ability to translate client ideas into visual references such as drawings or models.
  • Knowledge of architectural, civil, structural, mechanical, and electrical disciplines; building construction; cost estimating; and building codes.
  • Strong analytical, communication, and interpersonal skills.
  • Ability to thrive in a dynamic and challenging work environment.

Are you ready to contribute to a collaborative culture with significant opportunities for professional growth?