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Student Life Coordinator
3 months ago
Who We Are:
National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.
What We Offer:
At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.
What You Will Do:
This position provides support for P.A.C.E. (Path to Academics, Community and Employment) at NLU. Responsibilities include arranging and managing logistics for Student Life which include student activities, student leave and guests' requests, program extraordinary (special events) and ongoing facilities needs and managing orders placed and program supplies for the Student Life Team, and coordinating PACE move in/ move out. Additional responsibilities include acting as the direct contact for P.A.C.E. during business hours and directing communication from parents, university center, prospective student families and other NLU departments to the correct P.A.C.E. staff. The Student Life Coordinator will provide logistical support to the Lead Resident Life Assistant, Student Life Manager and other Resident Life Assistants for any scheduled activities, as needed (i.e. placing orders, reserving event space, planning activities, solving problems, etc.).
Essential Responsibilities
- Arrange all community Friday evening dinners and Saturday activities and Saturday Dinners for PACE students. Manage logistics and communicate logistics and details to the Student Life Manager for approval. Once approved Student Life coordinator will communicate the logistics to the Lead RLA for execution. Student Life Coordinator is responsible for sending out Friday Dinner Reminders via Email and Saturday Activity Reminder emails to students and staff weekly. Student Life coordinator will be the direct contact for Senior RLA, RLA's, students and families who have any questions regarding PACE events/ weekend activities.
- Maintain and update the PACE campus leave and guest requests. Provide up-to-date record of student leave and guests on a timely basis to the Lead RLA for monitoring by the RLA team. Student Life coordinator is the direct point of contact for campus leave requests submitted by students/ families and will update request changes made in real time.
- Receive all incoming Student Life PACE communication via email and phone and direct to the appropriate PACE staff member. Direct PACE parent/guardian communications to appropriate team lead.
- Coordinate with the undergraduate college operations team to order and track all PACE supplies. Receive deliveries and provide to appropriate PACE staff member. Maintain inventory of supplies for the Student Life Team and reorder with approval from PACE Student Life Manager. Maintain inventory of supplies and reorder with approval from PACE Program Operations Manager for supplies needed for PACE events.
- Manage logistics for the PACE Parents' weekend, Creative Slam, Spring Formal, Graduation Banquet, lunch-and-learns and other events. Book venue, order supplies, send invitations, manage R.S.V.P.'s and other related tasks. Student Life Coordinator will be the direct point of contact for any questions students/ families have regarding any of the planned events. Works directly with Program Operations manager to plan, coordinate and oversee the annual PACE & Alumni Formal Dance, Graduation Banquet, quarterly Service Learning Projects, and other social events as they occur.
- Student Life Coordinator will provide support for Senior RLA and RLA's for any logistic issues that arise for any orders placed/ scheduled events/ weekend activities planned by the Student Life Coordinator.
- Assist with managing family/student schedules for move-in/move-out to/from the University Center. Student Life Coordinator will be the direct point of contact from the University Center for any updates regarding students/ families/ or important information in partnership with University Center. Student Life Coordinator will communicate with Student Life Manager immediately in the event of a crisis or emergency situation for on-call support.
- Communicate PACE needs to NLU Facilities team as needed/ University Center needs for dorm needs.
- Monitor and update spreadsheets for orders placed and activities planned for Student Life to keep track of the spending and stay within program budget with Student Life Manager overseeing the approval of purchases made.
- Other administrative tasks as needed.
- Associate's degree required; Bachelor's degree preferred.
- 6 months of experience required.
- Proficient with Microsoft Office.
- Strong written, verbal and interpersonal skills.
- Strong attention to detail and organizational skills.
- Time Management: Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished.
- Technical Credibility: Has achieved credibility related to technical standards and procedures. Can describe the rationale for standards and procedures and serves as a positive role model when it comes to following safety practices and equipment procedures. Participates on special committees and other initiatives that enhance knowledge and awareness of safety issues.
- Solving Problems: Takes a proactive approach to anticipating and preventing problems. When problems occur, defines those problems, investigates obstacles, gathers relevant information, decides whether solving the problem should be a group decision, generates and analyzes alternate solutions and arrives at a workable solution.
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
Special Instructions
Please Include the following along with your application: - Resume (Required) - Cover Letter (Optional) NLU Employees please also submit an Internal Posting Form
