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Administrative Assistant

1 month ago

Washington, United States U.S. Capitol Police Full time

The
incumbent serves as the Administrative Assistant within the Office of Inspector
General (OIG) of the United States Capitol Police (USCP). As the Administrative
Assistant, the incumbent is responsible for providing administrative assistance
to the Executive Officer. Additionally, providing clerical, administrative, and
financial management assistance to the Office of Inspector General. Work is
performed in compliance with the Office of Inspector General (OIG) Policies and
Procedures Manual and appropriate professional standards. •
Represent the Office of Inspector General in electronic, telephonic, and
face-to-face contacts with high-ranking officials of organizations within and
outside the USCP. •
Receive all visitors to the Office of Inspector General (OIG); schedules
appointments for the Inspector General (IG) and Assistant Inspector General
Audits (AIGA), Assistant Inspector General Investigations (AIGI); receive
incoming calls and answer non-technical questions or direct inquiries to the
appropriate staff member and arrange adequate phone coverage during periods of
intense activity or in his/her absence. •
Receive OIG hotline calls, document the complaints and basic information, and
then forward to the AIGI.•
Responsible, with minimal assistance, for processing and storage of all
official paperwork/documents received in the OIG. Prepare and review replies
and other correspondence and action documents before passing them on to the IG,
AIGA, AIGI, or Executive Officer for signature.•
Assemble and distribute audit and advisory reports and official memoranda.•
Perform research on a wide variety of subjects in order to provide the IG with
authoritative information and material which he/she utilizes in the preparation
of correspondence, reports, policy documents, etc., and in connection with
his/her participation in top level committees and conferences. Data developed
can entail contact and discussion with top echelon personnel in the USCP,
Federal agencies, etc. •
Maintain administrative and electronic files (clippings, working files, audit
report files, archival material, etc.), and develop and maintain mailing and
telephone lists and labels for the IG and Deputy IG. Ensure all files are
generated and maintained in accordance with the OIG Policy and Procedures
Manual. •
Register personnel for training and arrange travel; enter and maintain training
records (CPEs) and travel information on individuals in training database. •
Use the OIG training system to query training data. Analyze information to
report training compliance, deficiencies, and trends to the Executive Officer.