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Event Floor Coordinator

3 months ago

St Paul, United States teamworkonline Full time

The Event Floor Coordinator is responsible for supervising a wide range of events planned by the event management team. Such events include but are not limited to conventions, tradeshows, and graduation ceremonies. The Event Floor Coordinator supports the event management team and serves as the venue liaison between the clients, the renter, and the facilities operational staff.  Additionally, this position is responsible for servicing the St. Paul RiverCentre’s Exhibitor Services Department.  Most of this position time is serving events in the St. Paul RiverCentre and Roy Wilkins Auditorium.

Responsibilities/Essential Functions

  • Serve as primary client event contact in the absence of Event Manager
    • Supervise events and event operations to meet client needs.
    • Plan and discuss event details with operations and support staff.
    • Assure readiness of items needed for events in facilities – including signage, room sets, and exhibitor services.
    • Ensure readiness of venue common spaces to ensure a premium experience for all guests.
    • Supervise room set-ups and occasionally move tables, chairs, and various equipment into position.
    • Assist the Event Management team with scheduling and other support work.
    • Assist in promoting the effective use of the RiverCentre complex.
    • Perform other tasks assigned by the Senior Event Manager, Event Management staff, and Director of Event Management.
  • Manage exhibitor services
    • Manage exhibitor ordering process, including pre-event, event day, and post-event activities that pertain to ordering and payment reconciliation.
    • Serve as the customer service representative for exhibitor inquiries related to ordering venue services (electrical, internet, water, drain, etc.).
    • Manage exhibitor services website to ensure usability for exhibitors and staff.
    • Perform other duties as assigned.

Position Requirements

Formal Education & Certification

  • Bachelor’s degree preferred.
  • One year in an event-related position – preferably in a meetings or hotel environment.

Knowledge & Experience

  • Facility management or event planning basics.
  • Technical production equipment.
  • Guest service practices of large groups of people.
  • Working in a team environment with a wide variety of personalities and skill sets.
  • Basic computer skills and Microsoft Office experience are preferred.

Personal Attributes

  • Communicate effectively with a variety of individuals and manage challenging situations under pressure.
  • Perform detailed work, while offering a high level of customer service.
  • Plan, organize, and supervise personnel.
  • Diagnose and remedy a variety of problems.
  • Analyze and coordinate facility capabilities with client needs.
  • Handle a variety of projects at once.
  • Demonstrated strong work ethic and willingness to support team members.

Work Conditions

  • Regular schedule would be second shift, Tuesday – Saturday, approximately 2:00 pm – 10:30 pm.
  • Must be able to work irregular hours, including evenings and weekends.
  • Ability to manage the high-paced event industry and tolerate last-minute changes.
  • Ability to work on feet for multiple hours, light lifting and transport of freight up to 50 pounds by hand and pallet jack.
  • Physical requirements include sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, lifting, grasping, etc.
  • Our company is committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or perform the essential functions of the job, please contact the People Team to request an accommodation. We will engage in an interactive process to assess your needs and provide appropriate accommodations to enable you to perform the essential functions of the position unless it would cause an undue hardship.
  • We are an equal-opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. It is our policy to provide equal employment opportunity for all employees and applicants for employment. We value diversity and inclusion in our workplace and promote a work environment that respects and supports individuals without bias.
ExperiencePreferred
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