Administrative Support Assistant
1 month ago
This position is located in Buffalo, WY.
We expect to fill 1 vacancy at this time; however, additional positions may be filled from this announcement if they become available.
Duties
- Purchase supplies and equipment using simplified acquisition procedures through the DOI integrated charge card program.
- Maintain receipts, verify transactions, and reconcile charge card statements for submission to the BLM Agency/ Organization Program Coordinator (A/OPC).
- Coordinate with higher level procurement/contracting staff in purchasing supplies over micro-purchasing thresholds.
- Assist employees on the submission of Purchase Requests (PR). May process credit card financial code distributions in the automated financial system.
- Serve as collections officer. Prepare appropriate receipts, records, and tracking forms.
- Deposit monies in strict accordance with Department of Treasury instructions. Reconcile accounts receivable, aging analysis reports, and suspense and unearned accounts.
- Transfer funds from one account to another by initiating journal vouchers or other transfer instruments. Process refunds and track the status of trespass register and contributed funds.
- Process daily incoming and out-going mail, including material transmitted electronically. Date, route stamp, and deliver incoming mail; and assemble and mail out-going material.
- Enter and/or validate time and attendance records in the automated payroll system. Resolve recurring payroll issues and audit time and attendance records to ensure they are coded properly.
- Provide general information concerning office(s) operations to the public both orally and in writing. Contacts may occur through telephone, email, and in person.
- Respond to inquiries directly or refer individual to the appropriate staff member. May staff front desk of a receiving office or visitor center.
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