Executive Assistant, E&I Affordability

2 months ago

Minnetonka, United States UnitedHealth Group Full time

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

Supporting three executives in E&I Affordability & Pharmacy, this Executive Assistant position requires strong skills in the areas of relationship building, communication, and partnering with other leaders' executive assistants, as well as with colleagues at all levels in the organization.

You will enjoy the opportunity to work each day at the UnitedHealthcare building in Minnetonka, MN.

Primary Responsibilities:

  • Manage the Affordability & Pharmacy Leaders' calendars and meeting scheduling with the ability to resolve multiple calendar conflicts
  • Must be professional and comfortable interacting with executive level leaders; must also be prepared to handle the complexity of coordinating travel, meetings, and visitors at this level
  • Make town hall and other large meeting arrangements, including schedules and setting up resources and technology requirements (e.g., conference rooms, agendas, catering, Teams and telepresence, meeting materials, etc.)
  • Answer incoming calls and facilitate handling of requests for information
  • Work independently to perform varied administrative duties
  • Create, edit, and print Microsoft Office documents ensuring quality and accuracy
  • Occasionally, attend meetings, capture notes and action items, follow up on action items
  • Maintain a high level of organization and attention to detail
  • Experience coordinating both domestic and international travel, and preparing expense reports
  • Handle confidential information professionally and discreetly
  • Create a welcoming environment for guests and employees
  • Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
  • Desire to build effective relationships with other administrative assistants and coordinators; operate as a team player
  • Support several executives within the UHC E&I Affordability & Pharmacy teams
  • BSL experience is needed to assist with incoming requests
  • May coordinate activities for other leaders
  • Provide internal and external customer service to employees, vendors and clients
  • Manager for a Senior Administrative Assistant and provide training and work direction

Critical skills:

  • Demonstrated interpersonal skills
  • Proven grammatical and communication skills (written and verbal)
  • Experience handling highly confidential information
  • Have a poised and polished presence and will work well in a team environment
  • Tact, diplomacy, and sensitivity to respect confidential information
  • Comfortable with change
  • Adept at managing multiple priorities
  • Strong emotional intelligence
  • Exceptional attention to detail and follow-though
  • High energy, positive outlook, remains calm in stressful, pressured situations; problem solving skills

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • 4+ years of administrative experience in support of senior executives (VP or higher) in a highly matrixed organization
  • Experience supporting multiple executives within a fast-paced, dynamic environment
  • Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams
  • Experience arranging Microsoft Teams virtual meetings
  • Experience coordinating large meetings for senior leadership
  • Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
  • Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail and a commitment to confidentiality
  • Reside within commuting distance to Minnetonka, MN

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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