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Executive Administrative Assistant

2 months ago

Omaha NE, United States TEKsystems Careers Full time

*Description:* compose correspondence, manage schedules, and coordinate meetings, events, and travel. Additionally, you’ll handle recording minutes, preparing reports, conducting research, assisting with administrative tasks, and managing building maintenance. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Composes and sends correspondence on behalf of the Chief Regional Officer (CRO). Schedules and coordinates: Meetings as assigned. Corporate events (parties, celebrations, etc.) Travel schedules Other calendar events Quarterly lunches Semi-annual Executive Council meetings Weekly Executive Council meetings Semi-monthly departmental lunches with Chief Regional Officer Semi-annual Management Review meeting Quality meetings Annual budget meetings Annual sales meeting Quality Audits Supplier Days Other meetings/events as assigned. Records meeting minutes and action items. Performs research on various topics to assist with reports and meetings. Research includes all countries in North and South America. Topics may be related to (but not limited to): Economics Politics Manufacturing Employment Completes miscellaneous projects as requested by the Chief Regional Officer and other members of management. May include: Drafting and/or sending announcements regarding company policies. Writing letters of invitation for colleagues requiring Visas. Maintaining patent and trademark files. Other tasks as assigned. Prepares expense reports for the Chief Regional Officer. Files correspondence and other records; make copies of correspondence or other printed material. Lead for company functions (i.e., holiday party, company picnic, annual sales meeting, and quarterly meetings). Submit and/or update monthly reports: Quality department Material Handling Industry of America (MHIA) Flash report Manages building maintenance. Assists executive team with managing calendars and following up on assigned tasks. Schedules travel for the executive and expanded teams: airfare/hotel/etc. Provides data for generating reports and updates of production dashboards, on-time shipments, production to plan, safety, quality, and others as assigned. Manages and sorts daily mail. Supports and upholds quality and environmental health and safety policy. Upholds core values: Caring, Teamwork, and Adding Value *Skills:* Administration, data entry, Microsoft office, Project plan, Calendar management, schedule management *Top Skills Details:* Administration,data entry,Microsoft office *Additional Skills & Qualifications:* Qualifications: Proficient in English grammar (written and oral). Excellent interpersonal and organizational skills. Strong analytical abilities with a knack for managing multiple tasks. Intermediate to advanced PC skills, including Office 365 (Teams, OneNote, Word, Excel, PowerPoint, To Do, OneDrive, SharePoint). Ability to learn quickly and adapt to changing demands. *Experience Level:* Intermediate Level About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.