Chief Medical Partner

Found in: Jooble US O C2 - 2 weeks ago

Seattle WA, United States The Snow Agency Full time

Administrative Partner, Office of the President & CEO (MCF)
Marguerite Casey Foundation supports leaders who work to shift the balance of power in their communities toward working people and families, and who have the vision and capacity for building a truly representative economy. We believe that freedom is possible when we support those on the frontlines to imagine freely, try bold ideas, and organize the communities we care about.
We are direct, clear, and timely in our communication and treat everyone with care and humility.
In order to be successful at the Marguerite Casey Foundation, you must be able to:
Build rapport and trust with our team, grant recipients, and field leaders.
Work collaboratively with our team, grant recipients, and field leaders.
Set expectations of our team, grant recipients, and field leaders appropriately.
The Administrative Partner in the Office of the President & CEO reports to the Chief of Staff and is responsible for the day-to-day direct administrative support of the President & CEO. This work requires anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, including scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The ideal candidate will be flexible (including in work hours), comfortable receiving direction, and a team player.
Due to the COVID-19 pandemic, all MCF staff are currently working from home, however all staff will be expected to be able to report in person to the Foundation office once it is deemed safe again to do so.
Administrative Support
Manage a complex and active calendar, which will require monitoring shifting priorities, developing and overseeing workflow of incoming schedule requests from beginning to end, resolving scheduling conflicts, scheduling adequate time for transition between events and preparation, capturing key details for each event, and ensuring that the President & CEO’s schedule is followed and respected
With the Chief of Staff, coordinate the preparation of timely, accurate briefing materials and documents (agendas, memoranda, etc.) Manage the President & CEO’s electronic and paper working files, and records archiving in compliance with the Foundation’s policies
Communicate, directly and tactfully as a key representative of the President & CEO, with Board members, staff, and others, on matters related to the President’s Office
Share operational support and reception duties with the administrative team, including greet and assist visitors, staff event planning, shipping and mail handling, office supply orders and other duties as assigned
Make travel arrangements for the President & CEO, including transportation and lodging
Support meeting logistics for both on-site and off-site meetings, including but not limited to arranging catering services as needed, and preparing meeting materials
Assist with virtual meeting planning and execution, helping to build agendas and identify and follow up on action items
Manage events invitation and registration lists
Track and reconcile monthly financial statements and submit them to the Finance team
Reconcile travel expenses and process reimbursements in a timely manner
Manage invoices for the President & CEO and the Chief of Staff to sign
Proven work experience providing highly responsive and accurate support to an executive
Proven ability to handle confidential information with discretion
Ability to juggle multiple projects in a collaborative, often fast-paced, team environment
Marguerite Casey Foundation offers a comprehensive benefits package that includes excellent medical/dental/vision coverage for employees and their families, retirement benefits, generous and flexible paid time off, paid family and medical leave, a transit pass, and ongoing professional development.
Equal employment opportunity and having a diverse staff are fundamental principles at the Marguerite Casey Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

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