Medical Support Partner

Found in: Jooble US O C2 - 2 weeks ago

Seattle WA, United States EPIP Full time

MCF supports leaders who work to shift the balance of power in their communities toward working people and families, and who have the vision and capacity for building a truly representative economy. We believe that freedom is possible when we support those on the frontlines to imagine freely, try bold ideas, and organize the communities we care about.
We are direct, clear, and timely in our communication and treat everyone with care and humility.
In order to be successful at the Marguerite Casey Foundation, you must be able to:
Build rapport and trust with our team, grant recipients, and field leaders.
Work collaboratively with our team, grant recipients, and field leaders.
Set expectations of our team, grant recipients, and field leaders appropriately.
The Programs Administrative Partner is responsible for the day-to-day administrative operations of the Marguerite Casey Foundation’s Programs team, particularly relating to grants and events management. This position reports to the Grants and Events Manager.
Seattle, WA (All staff members are currently working from home as a result of the current COVID-19 pandemic, and will be expected to return to reporting to our office in Downtown Seattle when it is deemed safe to do so again)
Database Management
Maintains accuracy and completeness of each contact, grant, and organizational records in database;
Works directly with Grants Manager and grants management software vendor to enhance, streamline, and improve grants processes
Improves the functionality in the grants management system
Works with foundation IT Manager to maintain software
Supports meeting logistics for both on-site and off-site meetings, including but not limited to arranging catering services as needed, travel arrangements, and preparing meeting materials
Assists with virtual meeting planning and execution, helping to build agendas and identify action items
Manages events invitation and registration lists
Grants Support
Serves as primary point of contact for applicants and grant recipients who need assistance in utilizing the Foundation’s grants management system for submission of applications and financial documents;
Supports Grants Manager with administrative tasks related to compliance, contacts, financials, generating and processing grant documents, agreements and payments.
Verifies applicant and grantee funding eligibility by conducting research into grantee financials and governance
Monitors Grants admin email inbox and replies promptly to any questions
Supports in audit preparation as needed by identifying documents for the Finance team
SKILLS AND QUALITIES
At least five years of experience in administrative support. Ability to juggle multiple projects and work independently, as well as with others, in a collaborative, often fast-paced, team environment
Strong information technology skills, including proven advanced experience with G-Suite and SmartSimple or similar grants database programs
Marguerite Casey Foundation offers a comprehensive benefits package that includes excellent medical/dental/vision coverage for employees and their families, retirement benefits, generous and flexible paid time off, paid family and medical leave, a transit pass, student loan repayment support, tuition reimbursement, and ongoing professional development.
Equal employment opportunity and having a diverse staff are fundamental principles at the Marguerite Casey Foundation, where employment and promotional opportunities are based upon individuals' capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, affectional preference, age, national origin, martial status, citizenship, disability, veteran status or any other protected characteristic as established under law.

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