Office Administrator

2 months ago

Elizabethtown, United States Volunteers of America Mid-States Full time

POSITION TITLE: Office Administrator

LOCATION: Elizabethtown, KY

STATUS: Full Time, Hourly, Non-Exempt

PROGRAM: Supportive Services for Veteran Families (SSVF)

REPORTS TO: VOA Honor Program Manager

INTRODUCTION:

Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors.  We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education.  When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities.  Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA  We offer a comprehensive benefits package to employees who meet eligibility requirements.

BENEFITS:

Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:

Health and Wellness
  Employee Assistance Plans (EAP)
  Health and Wellness Program
  Medical Coverage
  Dental Coverage
  Vision Coverage
  Flexible Spending Account
  Health Spending Account
  Short Term Disability
  MetLife Legal Plans

Financial Wellbeing
  Competitive Compensation Packages
  Life Insurance (company paid)
  403b retirement plan with company fund matching
  Employee discounts 
  *Loan forgiveness options through federal programs 
   (National Health Corp & Public Service Loan Forgiveness) 
  *All company paid benefits and paid time off effective day one

Work Culture
  Commitment Committee
  Justice Committee
  Integrity Committee
  Compassion Committee
  DE&I Committee
  Retention Committee
  

Training & Development
   VOA LEAD Program- Leadership Development Program
   VOA University - Staff Development
   VOA Academy - Clinical Training and Development

JOB SUMMARY AND QUALIFICATIONS:

The Office Administrator is responsible for managing the front desk, including answering the door and phone.  Working with the individual Program Managers, the Office Administrator will ensure program standards are met and that accurate documentation is maintained in accordance with the requirements of COA. The Office Administrator is responsible for assisting in entering survey data, communicating when clients/volunteers are in the building, copying and assisting with files.

WHAT YOU SHOULD HAVE FOR THIS ROLE:
The position requires a high school education.  Completion of courses or curricula in office technology or administrative services is highly desired. Some computer literacy is required. Demonstrated ability to function in a general office capacity with the ability to manage many functions at once mandatory.  Requires a demonstrated ability to provide a reasonable combination of the following knowledge, abilities and skills: knowledge of Home and Honor programming, knowledge and ability to access local resources, and working cooperatively with local service providers.  Must have a commitment to the values of VOA.  Excellent verbal and written communication skills, high degree of organization, and creative problem-solving skills.  Must have reliable transportation, valid driver’s
license or KY ID and a Satisfactory Criminal Records Check. 

RESPONSIBILITIES:
1. Represents VOA values in interactions with community partners, coworkers and clients
2. Operates office equipment such as copy machines, fax machines, and computers
3. Answers telephones and takes messages or provides appropriate alternate service information.
4. Organizes and maintains general administrative files and records.

5. Manages the administrative functions of the office and keeps the office in compliance with VOA Program Services standards.
6. Maintains available, up to date, intake packet materials for respective programs.
7. Establishes and maintains databases such as survey monkey and evaluation web, as required.
8. Maintain inventory of program supplies and materials.
9. Participates in community outreach programs as needed.
10. Attends training, as required.
11. Assures the timely submission of completed intakes to the respective program manager or director.
12. Controls the main and employee entrance for the office.
13. Provides signature for UPS packages during shifts as well as checking the main mailbox.
14. Responsible for faxing required documents to the property agencies/authorities.
15. Performance quality improvement (PQI) duties as assigned by supervision & PQI committee.
16. To assist with daily operations of the office.
17. To assist with data collection/reporting requirements as assigned. 


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

  • Restoration Office Administrator

    4 weeks ago

    Elizabethtown, United States SERVPRO of East YorkWestern Lancaster County Full time

    Job DescriptionJob DescriptionAdministrative AssistantDo you love helping people through difficult situations?Then, dont miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage Like it never...

  • Office/Administration - Customer Service Support Lv1

    1 week ago

    Elizabethtown, United States Three Point Solutions Full time

    Job DescriptionJob DescriptionJob Title: Office/Administration - Customer Service Support Lv1 Client: Food Manufacturing Company Duration: 06 Months Location: Elizabethtown, PA 17022 Schedule: Mon to Fri / 8 AM to 5 PM EST (Saturday as needed during holiday season)Job Summary: Customer Service Reps are critical to our business. They handle calls for online...

  • Office/Administration - Customer Service Support Lv1

    1 week ago

    Elizabethtown, United States V R Della Infotech Inc Full time

    Job DescriptionJob DescriptionJob Description: Schedule :- Mon to Fri / 8 AM to 5 PM EST ( Saturday as needed - on holiday season).Mode of interview :- In person or Virtual.Skill :- Communication skill, minor computer work, attention to detail.******Customer Service Reps are critical to our business. They handle calls for online orders and help to assist in...

  • Administrative Assistant

    3 weeks ago

    Elizabethtown, United States Masonic Village at Elizabethtown Full time

    Job DescriptionJob DescriptionAdministrative Assistant - MaintenanceFull Time Days | 7am-3pm | Monday-FridayMasonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for an Administrative Assistant.With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love...

  • Office/Administration - Customer Service Support Lv1

    1 week ago

    Elizabethtown, United States E-Solutions INC Full time

    Job DescriptionJob DescriptionJob Title - Customer Service Support (Onsite)Job Type - 6 months Job Location - Elizabethtown, PA 17022 Schedule - Mon to Fri / 8 AM to 5 PM EST ( Saturday as needed - on holiday season) 1 position Hiring Timeline 1-2 weekJob Description:The Customer Service Support 1 Customer Enabling will support routine customer enabling...

  • Office Manager

    1 week ago

    Elizabethtown, United States Ruby Dental & Braces - a Benevis company Full time

    Overview: Office Manager - Elizabethtown, KY Work for a company that is truly making the world a happier place, one smile at a time! At Benevis, we create over a million smiles a year in the communities we serve and believe that every person deserves access to quality, affordable dental care. This mission drives everything we do. With over 3000 employees...

  • Office Coordinator

    5 days ago

    Elizabethtown, Pennsylvania, United States Masonic Village at Elizabethtown Full time

    Job OverviewPosition: Administrative Support Specialist - MaintenanceSchedule: Full Time Days | 7am-3pm | Monday-FridayMasonic Villages of Pennsylvania - Elizabethtown Campus is actively seeking an Administrative Support Specialist.With a legacy of over 145 years in delivering exceptional care and services throughout Pennsylvania, Masonic Villages is...

  • Office Coordinator

    6 days ago

    Elizabethtown, Pennsylvania, United States Masonic Village at Elizabethtown Full time

    Job OverviewPosition: Administrative Assistant - MaintenanceSchedule: Full Time Days | 7am-3pm | Monday-FridayMasonic Villages of Pennsylvania - Elizabethtown Campus is actively seeking an Administrative Assistant.With a legacy of over 145 years in delivering exceptional care and services throughout Pennsylvania, Masonic Villages is dedicated to our Mission...

  • Office Coordinator

    5 days ago

    Elizabethtown, Pennsylvania, United States Masonic Village at Elizabethtown Full time

    Job OverviewPosition: Administrative Support Specialist - MaintenanceSchedule: Full Time Days | 7am-3pm | Monday-FridayMasonic Villages of Pennsylvania - Elizabethtown Campus is seeking an Administrative Support Specialist.With a legacy of over 145 years in delivering exceptional care and services throughout Pennsylvania, Masonic Villages is dedicated to our...

  • Senior Income Maintenance Specialist

    5 hours ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing paraprofessional duties related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.An individual in this position will lead and execute routine to moderately complex administrative and case...

  • Senior Income Maintenance Specialist

    48 minutes ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Overview:This position involves performing paraprofessional duties related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.An individual in this role will lead and execute routine to moderately complex administrative and case management tasks...

  • Senior Income Maintenance Specialist

    5 hours ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing paraprofessional tasks related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.The individual in this position will provide guidance and execute routine to moderately complex administrative and...

  • Senior Income Maintenance Specialist

    7 hours ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing essential paraprofessional tasks related to assessing and re-evaluating the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.An individual in this position will take on leadership responsibilities while executing routine to...

  • Senior Income Maintenance Specialist

    5 days ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves conducting paraprofessional duties related to the assessment and reassessment of eligibility for individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.The incumbent will provide guidance and perform moderately complex administrative and case management tasks...

  • Senior Income Maintenance Specialist

    5 days ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves conducting paraprofessional tasks related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.An individual in this position will lead and engage in routine to moderately complex administrative and case...

  • Senior Income Maintenance Specialist

    2 hours ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing essential paraprofessional tasks related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.The individual in this position will take on a leadership role while executing routine to moderately...

  • Neurophysiology and EMG Specialist Position

    5 days ago

    Elizabethtown, Kentucky, United States Baptist Health Medical Group Full time

    We are in search of a candidate who is fellowship trained in neurophysiology and holds board certification or is board eligible.This is an outpatient role, focusing on neurophysiology and EMG, with a single office setting and no inpatient responsibilities or emergency department calls.Join a comprehensive clinic team that includes a dedicated Medical...

  • Senior Income Maintenance Specialist

    5 hours ago

    Elizabethtown, North Carolina, United States Bladen County, NC Full time

    Salary: $43, $47,814.00 Annually Location : Elizabethtown, NC Job Type: Full-Time Department: Social Services DESCRIPTIONAs a Senior Income Maintenance Specialist, you will engage in essential paraprofessional duties focused on assessing the eligibility of individuals seeking financial, medical, food assistance, or shelter through the Department of Social...

  • Financial Assistance Eligibility Specialist

    5 days ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing paraprofessional duties related to the assessment and reevaluation of applicants or recipients seeking financial, medical, food, or shelter assistance.Key Responsibilities:- Conduct specialized case management services to support operations within the Department of Social Services.- Interpret and ensure...

  • Senior Income Maintenance Specialist

    3 hours ago

    Elizabethtown, North Carolina, United States Bladen County Sheriff Full time

    Position Overview:This role involves performing paraprofessional duties related to assessing and reassessing the eligibility of individuals seeking financial, medical, food assistance, or housing support through the Department of Social Services.The incumbent in this position will lead and execute moderately complex administrative and case management tasks...