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Office Coordinator

2 months ago

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Job Overview

Position: Administrative Support Specialist - Maintenance

Schedule: Full Time Days | 7am-3pm | Monday-Friday

Masonic Villages of Pennsylvania - Elizabethtown Campus is actively seeking an Administrative Support Specialist.

With a legacy of over 145 years in delivering exceptional care and services throughout Pennsylvania, Masonic Villages is committed to our Mission of Love, dedicated to empowering individuals to achieve their fullest potential and enjoy the highest quality of life.

Benefits of Working at Masonic Villages:

Each campus is supported by corporate leaders who are deeply committed to our Mission of Love and are looking for individuals who share this dedication to providing compassionate customer service and fostering a collaborative team environment. As part of our organization, you can expect:

  • Comprehensive benefits that begin on your first day, including a $0 cost medical coverage option.
  • Generous vacation and paid holiday policies.
  • Access to earned wages in real-time through pay on-demand.
  • Discounts on grocery gift cards.
  • Tuition and educational reimbursement opportunities.
  • Onsite daycare discounts.
  • Complimentary gym and pool membership.
  • Paid lunch breaks.
  • Discounted tickets for entertainment and travel.
  • Discounts on footwear and mobile services.
  • Additional pay differentials for weekend shifts.
  • Employer-matched retirement savings plans with complimentary financial planning.
  • A focus on leadership development through mentorship programs.

Key: *** = Full Time & Part Time Regular Staff Only

As an Administrative Support Specialist, you will embody our Mission of Love by delivering exceptional administrative services, through ongoing training, to support the maintenance department in ensuring a clean, healthy, and safe environment.

Responsibilities Include:

  • Maintaining departmental files accurately and efficiently.
  • Providing administrative support to ensure efficient file management.
  • Preparing and distributing correspondence, compiling reports, updating policies and procedures, maintaining budget information, creating forms, and completing necessary documentation.
  • Answering phone calls and relaying messages professionally.
  • Issuing, preparing, and processing material requests, purchase orders, and invoices promptly and accurately, while maintaining purchase records.
  • Ensuring timely and accurate labor and material distributions.
  • Reporting staff hours accurately and promptly, utilizing the payroll system for verification.
  • Attending meetings, taking notes, and preparing written reports as required.
  • Engaging in professional development through educational programs, seminars, and courses.
  • Generating work orders as needed through the computerized maintenance management system (CMMS).
  • Contributing to special projects aimed at enhancing service quality.

Qualifications:

  • High School diploma or equivalent.
  • A minimum of three years of relevant experience.
  • Preferred background in business courses.
  • Proficient in office software such as Microsoft Word and Excel.
  • Familiarity with general office equipment.
  • Typing speed of at least 55 words per minute.
  • Strong written and verbal communication skills.
  • Excellent organizational abilities.

Masonic Villages is proud to be an equal opportunity employer.