Executive Assistant to Client Service Team

4 weeks ago

Washington, United States Hawthorne Lane Full time

As the Executive Assistant at this public affairs firm in DC, you will provide administrative, analytical reporting needs and client-related support to a driven team with heavy analyst/reporting functions. The ideal candidate possesses strong everyday administrative support techniques when scheduling and communicating for a team alongside skills in research, reporting and financial portfolio-related projects. If you have prior experience working in Salesforce, managing a variety of projects and exceptional accuracy in administrative support, send in your resume today


About the Job:

  • Manage scheduling, travel and daily calendaring needs; ensuring changes are accurate, timely and most productive for maximum efficiencies.
  • Coordinate travel booking needs for multiple partners, domestically and internationally.
  • Provide meeting materials, including PowerPoint decks, take active meeting notes and provide summaries and follow-up deliverables.
  • Conduct research based on client portfolios, providing clear and concise reporting documents on findings using Salesforce.
  • Finalize expense reports, financial tracking spreadsheets and contracts/billing documentation; follow through with internal and external communication surrounding invoicing needs.
  • Using a strong understanding of financial forecasting and budgeting, analyze current client portfolios. Run reporting metrics, read data and financial reporting to evaluate effectiveness of business objectives. Identify ways of improvement and be an active player in the leadership team’s goals.
  • Organize information, client details and necessary documentation accurately and quickly in Salesforce.
  • Assist with daily operational functions and be an extended hand to the greater administrative support team.

About the Culture:

  • Opportunities for career and leadership development are readily available.
  • Generous paid time off and holiday offerings.
  • Ability to work and network with leaders in the industry.
  • Hybrid work model.

About You:

  • Strategic thought-partner. You have at least three years of administrative support to a busy, client-centered team of leaders.
  • Team spirit. You mesh well across a team, enjoy being an active participant but yet, know how to read a room.
  • Strength in technical duties. You are efficient working across MS Office and Google products; previous experience working in Salesforce is preferred.
  • Observant learner. You have an investigative mind and feel the most satisfied when people come to you for answers.
  • Trustworthy. Not only can your employer count on you to meet deadlines, but people trust you with sensitive information.
  • Numbers driven. You enjoy working with numbers and have an eye for detail.


Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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