Client Services Manager

4 days ago

Irvine, United States Ultimate Staffing Full time

Ultimate Staffing is seeking a Client Services Manager for a leading facilities services company based in Irvine, CA. Deliver white-glove service to our customers through exemplary project coordination services & best-in-class client communication.

  1. Project Coordination
    Coordinate all aspects of work orders for our client's locations across the country. Serve as the central point of contact between various teams, including suppliers, site managers, corporate headquarters, and internal staff. Establish and adhere to project timelines, milestones, and budgets, while monitoring and reporting on progress throughout the process.

  2. Client Satisfaction
    Ensure top-level client satisfaction through clear communication and proactive problem-solving. Anticipate customer needs and provide solutions that enhance their overall experience.

  3. Estimating
    Prepare precise cost estimates for projects, considering labor, materials, and other cost factors. Analyze project specifications to determine requirements and associated costs.

  4. Vendor Coordination
    Identify and select appropriate vendors and suppliers for each work order. Negotiate pricing and lead times with vendors to optimize cost-efficiency and project completion time. Cultivate strong relationships with vendors to ensure smooth project execution.

  5. Purchasing & Order Tracking
    For each work order, determine the required materials, their cost, and quantities. Issue purchase orders to the appropriate suppliers and track deliveries to ensure accurate and timely fulfillment.

  6. Troubleshooting & Problem Solving
    Identify and resolve project-related issues and challenges proactively and efficiently. Use analytical and technical skills, along with external resources, to overcome obstacles quickly. Collaborate with team members to implement solutions and minimize project disruptions.

  7. Professional Development
    Engage in professional development initiatives to promote personal growth and enhance skill sets.


Skills and Qualifications
* Excellent verbal and written communication skills
* Strong attention to detail and organizational skills
* Proactive & self-starting with strong problem-solving capabilities
* Ability to work in a team environment, balancing focus on individual tasks & assisting others
* Quantitative skills and basic business math
* Fluency in Google Office and Microsoft Office suite
* Fluency in Project Management software, ERP systems, or other service & management software platforms

Education and Experience
* Bachelor's Degree from a four-year college or university
* 3+ years of coordination experience
* Experience in facilities maintenance or construction industries is a major advantage. Facilities or property management, services-based contracting, operations centers or another technical field is a plus. Other applicable backgrounds include project or event coordination, vendor relations, project management, project-based customer service, or other highly administrative work environments

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Client Services Manager

    4 days ago

    Irvine, United States Northwestern Mutual Full time

    We’re seeking a highly skilled, energetic, full-time Client Service Manager (CSM) who is honest, hardworking, and organized to join our fast-paced financial planning firm. In this role, the CSM would work directly with Matt to create a great client experience. The specific responsibilities may include, but are not limited to the following: GENERAL SUPPORT...

  • Client Services Manager

    2 weeks ago

    Irvine, United States Northwestern Mutual Full time

    We’re seeking a highly skilled, energetic, full-time Client Service Manager (CSM) who is honest, hardworking, and organized to join our fast-paced financial planning firm. In this role, the CSM would work directly with Matt to create a great client experience. The specific responsibilities may include, but are not limited to the following: GENERAL SUPPORT...

  • Office Manager

    1 week ago

    Irvine, California, United States Electi Management Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Manager - Client Services to join our team at Electi Management Inc. in the Irvine Spectrum area. As a key member of our client services team, you will be responsible for providing exceptional support to our clients and internal stakeholders by ensuring seamless day-to-day...

  • Account Management and Client Services Professional

    1 week ago

    Irvine, California, United States Jobot Full time

    We are a leading insurance broker with a reputation for excellence in commercial lines insurance. Our team is dedicated to delivering exceptional service to our clients, and we are seeking an experienced Commercial Lines Account Manager to join us.About the RoleThis is a challenging and rewarding opportunity that requires a high level of expertise in...

  • Client Manager

    5 months ago

    Irvine, United States Gallagher Full time

    Introduction: Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the driving force behind positive change, helping clients build environments where employees thrive. Embrace the opportunity to impact lives, unlock...

  • Insurance Services Manager

    6 days ago

    Irvine, California, United States Alliant Insurance Services Full time

    Role ResponsibilitiesThis position requires a seasoned professional who can effectively collaborate with cross-functional teams to drive business growth and improve client satisfaction. As an Insurance Services Manager, you will be responsible for managing a book of business, directing/contributing to the work of a multi-disciplined service team, and...

  • Client Services Strategist

    2 weeks ago

    Irvine, California, United States Gallagher Full time

    Job DescriptionAs a Senior Client Manager at Gallagher Benefit Services, you will be responsible for delivering exceptional service to our clients by participating in branch initiatives and priorities, managing accounts, and providing support on more complex accounts. You will work closely with account management and resources to prioritize workflow, ensure...

  • Client Service Coordinator

    9 months ago

    Irvine, United States Banfield Full time

    Live and exemplify the Five Principles of Mars, Inc. within self and team. Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team. Maximize the number of pets seen by the hospital team through through a productive and efficiently...

  • Client Services Representative

    1 day ago

    Irvine, United States Blue Signal Search Full time

    Our client is a national award-winning leader in the electrical and lighting services industry. They are currently seeking a Client Services Representative to join their team. This position is tasked with delivering white-glove service to customers through exemplary project coordination and best-in-class client communication. The role involves coordinating...

  • Client Service Representative

    2 weeks ago

    Irvine, California, United States Modern HR Full time

    Career OpportunityWe are seeking a Client Service Representative to join our team in Irvine. As a Client Service Representative, you will be responsible for delivering exceptional customer service, managing client relationships, and maintaining a clean and organized workspace.The ideal candidate will have 1-2 years of experience in a receptionist or...

  • Client Services Representative

    4 days ago

    Irvine, United States Blue Signal Search Full time

    Our client is a national award-winning leader in the electrical and lighting services industry. They are currently seeking a Client Services Representative to join their team. This position is tasked with delivering white-glove service to customers through exemplary project coordination and best-in-class client communication.The role involves coordinating...

  • Client Services Representative

    4 days ago

    Irvine, United States Blue Signal Search Full time

    Our client is a national award-winning leader in the electrical and lighting services industry. They are currently seeking a Client Services Representative to join their team. This position is tasked with delivering white-glove service to customers through exemplary project coordination and best-in-class client communication.The role involves coordinating...

  • Client Services Lead

    2 weeks ago

    Irvine, United States OneDigital Full time

    Client Service Lead Financial Services Location: Newport Beach/Irvine, CA Are you an experienced professional in investment account operations who thrives on leading teams, delivering exceptional client service, and driving results? Join our client, Chamberlain Group, in a newly created position as a Client Service Lead! If youre process-oriented,...

  • Client Services Lead

    4 days ago

    Irvine, United States OneDigital Full time

    Client Service Lead – Financial Services Location: Newport Beach/Irvine, CAAre you an experienced professional in investment account operations who thrives on leading teams, delivering exceptional client service, and driving results? Join our client, Chamberlain Group, in a newly created position as a Client Service Lead!If you’re process-oriented,...

  • Client Services Lead

    2 weeks ago

    Irvine, United States OneDigital Full time

    Client Service Lead – Financial Services Location: Newport Beach/Irvine, CAAre you an experienced professional in investment account operations who thrives on leading teams, delivering exceptional client service, and driving results? Join our client, Chamberlain Group, in a newly created position as a Client Service Lead!If you’re process-oriented,...

  • Client Services Representative

    2 weeks ago

    Irvine, California, United States Bobohomes Inc Full time

    About the RoleWe are seeking a highly motivated and organized individual to fill the position of Client Services Representative at Bobohomes Inc. As a key member of our team, you will be responsible for delivering exceptional customer service and support to our clients.Main Responsibilities:Client Communication: Respond to client inquiries, provide updates,...

  • Client Services Representative

    5 days ago

    Irvine, California, United States Identified Talent Solutions Full time

    Identified Talent Solutions Overview: We are a dynamic and innovative advertising agency that specializes in creating impactful marketing campaigns for our clients.Job Summary: As a Client Services Representative, you will play a key role in supporting our account management team to ensure the seamless execution of advertising campaigns.Key...

  • Senior Client Manager

    5 months ago

    Irvine, United States Gallagher Full time

    Introduction: Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the driving force behind positive change, helping clients build environments where employees thrive. Embrace the opportunity to impact lives, unlock...

  • Client Support Agent

    6 days ago

    Irvine, California, United States HR Direct Services Full time

    **Job Description:** We are seeking a Client Support Agent to join our team at HR Direct Services. As a key member of our customer service team, you will be responsible for providing exceptional support to our clients, ensuring their needs are met promptly and efficiently.**Key Responsibilities:**Provide accurate and up-to-date information on product...

  • Hospital Client Services Representative

    5 days ago

    Irvine, California, United States Banfield Full time

    Job Summary:We are seeking a highly skilled and customer-focused individual to join our team as a Pet Care Coordinator. As a key member of our hospital team, you will be responsible for delivering exceptional client care and supporting the needs of our wellness plan clients. This role requires strong organizational skills, excellent communication abilities,...