Administrative Assistant/Office Coordinator

2 weeks ago


St Paul, United States Planet Pharma Full time

606245


Our client, a leading Medical Device company in Mounds View, MN, is looking for a Administrative Assistant/Office Coordinator to be responsible for performing general duties in support of the department.


Required Skills:

  • 2-year degree or 2 years of Relevant Experience
  • Excellent communication skills required
  • Good interpersonal skills and the ability to work as part of a team
  • High level of professionalism and discretion is critical
  • Ideally a minimum of 6 months experience in a similar role
  • Knowledge of and experience with working with MS Word, MS Excel and MS Powerpoint


Responsibilities:

  • Scheduling Meetings
  • Assisting in the booking of meeting rooms for management meetings or department events
  • Calendar management for VP - R&D
  • Placing purchase orders (POs) for R&D materials from vendors as directed by the engineering teams
  • Working with the engineering teams to resolve purchasing queries with suppliers as they may arise
  • Creating and maintaining minutes from R&D management meetings
  • Expense reports for the R&D management team
  • Agendas for internal/external visitors to the site
  • Arrange travel for the R&D management team
  • Support the compilation of management updates
  • Scheduling and development of content for group all-employee meetings
  • Coordinating with site facilities and IT departments to escalate and resolve issues affecting the R&D department as they arise



***Compensation within this range will be commensurate with level of experience***



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