Administrative Assistant

4 weeks ago


Chicago, United States North Bridge Staffing Group Full time

Administrative Assistant opportunity with a Global Trading Firm here in Chicago. Responsibilities include providing administrative support to 3 professionals, providing calendar management, travel booking, expenses, Excel project management, and working closely with other departments.


Additionally, there are abundant opportunities for advancement


The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed
  • Prepare relevant documentation, coordinate agenda items
  • Anticipate issues and initiate appropriate action
  • Email monitoring, drafting communication, filing, invoices, expense preparation, preparing of presentations, etc.
  • Travel arrangements including research, flights and accommodation
  • Point of contact for monthly team allocations and reporting needs


Qualifications

  • Bachelor's degree required
  • 2-3 years of administrative experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite (mainly Excel)


  • Chicago, United States OSPOKO LLC Full time

    **Assistant Property Manager** **Primary duties include but are not limited to**: Assisting with appointment scheduling and calendar maintenance. Responsible to inventory and ordering supplies and equipment. Responsible for efficient and timely reporting of all administrative files and report as well as perform light bookkeeping functions as...


  • Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative Assistant (Non-Profit) 100% on site, Contract to HireLocation: Chicago, ILPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide crucial administrative support to ensure the smooth operation of our organization. This role offers an...


  • Chicago, United States CHINESE AMERICAN SERVICE LEAGUE, INC Full time

    **Join CASL as an Administrative Assistant and Make a Difference** The Chinese American Service League (CASL) is seeking a dynamic and dedicated Administrative Assistant to join our passionate team. If you thrive in a mission-driven environment and are eager to contribute to a vibrant community-focused organization, we want to hear from you! **Your...


  • Chicago, United States LaSalle Network Full time

    LaSalle Network is leading the charge in finding an Administrative Assistant to join an esteemed nonprofit organization in downtown Chicago. We're on the hunt for a dedicated and detail-oriented individual ready to provide essential support to the executive team, driving forward the organization's impactful mission. This role promises an invigorating...


  • Chicago, United States LaSalle Network Full time

    LaSalle Network is leading the charge in finding an Administrative Assistant to join an esteemed nonprofit organization in downtown Chicago. We're on the hunt for a dedicated and detail-oriented individual ready to provide essential support to the executive team, driving forward the organization's impactful mission. This role promises an invigorating...


  • Chicago, United States Mack & Associates, Ltd. Full time

    A boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...


  • Chicago, United States Mack & Associates, Ltd. Full time

    A boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...


  • Chicago, United States Mack & Associates, Ltd. Full time

    A boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...


  • Chicago, United States Marcum LLP Full time

    Marcum LLP offers a great career with exceptional benefits. There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports...


  • Chicago, United States Addison Group Full time

    Preferred Experience:● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office● Demonstrated experience with school student information systems (ideally, Skyward SIS)● Prior experience as a board recording secretary or executive assistant to a school superintendentKnowledge and Skills●...


  • Chicago, United States Addison Group Full time

    Preferred Experience:● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office● Demonstrated experience with school student information systems (ideally, Skyward SIS)● Prior experience as a board recording secretary or executive assistant to a school superintendentKnowledge and Skills●...


  • Chicago, United States TreeHouse Foods Full time

    Employee Type:Full timeLocation:IL ChicagoJob Type:AdministrationJob Posting Title:Administrative Assistant About Us: TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...


  • Chicago, Illinois, United States TreeHouse Foods Full time

    Employee Type:Full timeLocation:IL ChicagoJob Type:AdministrationJob Posting Title:Administrative Assistant About Us: TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...


  • Chicago, United States First Recruiting LLC Full time

    Provide in-office support to the CEO, the Chief of Staff, and the Lead Executive Assistant to ensureefficient operation of the Office of the CEOAnticipate the needs of executives and proactively address administrative requirements as neededHandle internal logistics including conference room management, meeting/event catering, and other ad hoc duties related...


  • Chicago, United States First Recruiting LLC Full time

    Provide in-office support to the CEO, the Chief of Staff, and the Lead Executive Assistant to ensureefficient operation of the Office of the CEOAnticipate the needs of executives and proactively address administrative requirements as neededHandle internal logistics including conference room management, meeting/event catering, and other ad hoc duties related...


  • Chicago, United States North Bridge Staffing Group Full time

    We are in search of an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.Key Responsibilities:Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is...


  • Chicago, United States North Bridge Staffing Group Full time

    We are in search of an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.Key Responsibilities:Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is...


  • Chicago, United States The Larko Group Full time

    Join a prestigious global investment firm with a rich history and a steadfast commitment to delivering exceptional service to clients and fostering an outstanding culture for its team. This is an exceptional opportunity for early career professionals or individuals seeking a transformative change. In this role, being a self-starter is essential, capable of...


  • Chicago, United States The Larko Group Full time

    Join a prestigious global investment firm with a rich history and a steadfast commitment to delivering exceptional service to clients and fostering an outstanding culture for its team. This is an exceptional opportunity for early career professionals or individuals seeking a transformative change. In this role, being a self-starter is essential, capable of...


  • Chicago, United States The Larko Group Full time

    Join a prestigious global investment firm with a rich history and a steadfast commitment to delivering exceptional service to clients and fostering an outstanding culture for its team. This is an exceptional opportunity for early career professionals or individuals seeking a transformative change. In this role, being a self-starter is essential, capable of...