Executive Assistant

2 weeks ago

Miami, United States Related Group Full time

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide essential support the Division President. This role requires excellent time management skills, impeccable organization, and the ability to work efficiently with minimal direction. The ideal candidate will be dedicated to enhancing the Presidents productivity and effectiveness by implementing strategies to streamline workflows and improve organization.


Responsibilities:

  • Act as the primary point of contact and ambassador for the President, maintaining a professional and approachable demeanor at all times.
  • Manage President’s schedule, appointments, and travel arrangements
  • Ensure all commitments and correspondents are attended to in a timely manner.
  • Proactively identify opportunities to enhance efficiency and effectiveness, implementing systems and processes to optimize his workflow.
  • Manage and track status of Employee documents and Contracts
  • Prepare for staff meetings by organizing documents, creating presentations
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Assist with administrative tasks including correspondence, filing, and data entry.
  • Utilize Microsoft Office suite, particularly PowerPoint, Excel, and Word, to create and edit documents, presentations, and spreadsheets.


Qualifications:

  • Excellent Verbal and Written communication skills
  • Highly organized with exceptional time management skills
  • Proactive and self-directed, able to work independently
  • Strong social skills and a team-oriented disposition
  • Strong integrity and discretion, able to handle confidential information
  • Proficiency in Microsoft Office suite, including PowerPoint, Excel, and Word.
  • Previous experience in a similar role required.
  • Bachelor's degree is desirable but not essential; relevant experience and skills will be considered.
  • Additional Information:
  • This role offers an exciting opportunity to work closely with a dynamic executive and contribute to the success of the organization. The ideal candidate will be adaptable, resourceful, and dedicated to supporting the Division President in achieving his goals. If you thrive in a fast-paced environment and are passionate about making a difference, we encourage you to apply.


Benefits as a Related Employee:

  • Base Salary and Performance bonus
  • Medical, dental, vision, legal services, flexible spending account.
  • Employer Match Commuter Benefits.
  • The benefits package includes 100 percent employer-paid life and disability insurance.
  • Employer Matching 401k.
  • Upward Mobility
  • Employee Engagement and Wellness programs.
  • Company-paid Vacation, Sick, Personal, and Holiday Time.
  • Opportunities for Professional Development and Tuition Reimbursement.

The Related Group is proud to be an Equal Opportunity Employer.

We are a Drug-Free Workplace.

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