Executive Assistant

2 weeks ago

Arlington, United States The Davenport Group Full time

The Position: We’re looking for a Real Estate Executive Assistant. We are essentially looking for someone to help in the following areas:


  • The administrative work of the real estate process – contracts, paperwork, scheduling
  • Managing our Team Lead(s) emails and texts
  • Serving as the Listing Coordinator
  • Manage and reply to emails in Team Leads inboxes
  • Assist with any personal tasks that the Team Leads may need help with
  • Setting up/taking down listing materials (combo boxes, Sentrilocks, marketing materials, signage)
  • Communicates with all parties of the transaction by email, text and phone
  • Create Raving Fans of all parties who come into contact with the team (Buyers, Sellers, Lenders, Escrow, Closing Attorneys and other Agents)
  • Managing Incoming and Outgoing Referrals
  • Follow up with referring agent
  • Follow up with client being referred
  • Take meeting notes for every team meeting and brainstorming /training session
  • Support operations team at all client events
  • Scheduling showings for buyers
  • Pulling comps on properties
  • Preparing buying & selling folders
  • Preparing offer paperwork


Qualifications

  • Extremely Detail Oriented
  • Go-Getter with a lot of Initiative 
  • Outgoing Personality 
  • Very Organized
  • Ability to follow directions and create systems
  • Interest in real estate with the potential to get Real Estate license
  • Flexibility is important, as interruptions will be constant
  • Handling difficult situations in a tactful manner
  • Consistently showing the ability to recognize and deal with priorities
  • Experience with social media (Instagram, Facebook, Instagram Stories)
  • Computer savvy
  • Quick learner (very important)
  • Responsive
  • Lives in the DC Metro area
  • Flexibility/openness to occasionally work nights and weekends


Ideal Skills and Experience

  • Executive or administrative work experience
  • Customer service experience
  • Administrative/paperwork/contract
  • Excellent communication skills, both verbal and written, along with strong organizational abilities
  • Familiarity with Bright MLS, Follow Up Boss, and Sisu is a plus


(Please apply even if you don’t have all achieved)



About The Davenport Group

Dive into the buzzing world of DMV real estate with us At The Davenport Group, we are more than just a top-tier real estate company—we're a vibrant, motivated team that thrives on solid relationships. With a foundation built on being positive, innovative, collaborative, ambitious, and honest, we're all about transforming homebuying dreams into realities. We are looking for motivated, self-starting individuals to come alongside our team and run with our company vision and mission to help clients during the home selling/buying process. If you're passionate about working alongside incredible people, creating a long-term career, and being that link in the home buying and selling journey, let's chat

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