Sr Executive Assistant

3 weeks ago


Arlington, Virginia, United States SAIC Career Site Full time

Description

SAIC is seeking an Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. Specifically, the Executive Assistant helps our customers solve complex problems; manage meetings, schedules, risk, policy compliance, and office operations; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement.

Job duties include:

· Manage executive schedules, coordinate visit requests, de-conflict events for senior-level principals.

· Gather information; articulate, analyze, and solve problems; visualize and present information; and provide decision support to achieve mission outcomes.

· Create/manage communications for the enterprise, group, and individuals including meeting agendas, briefings, and action items.

· Develop weekly reports on significant activities, report on the effectiveness of events and processes.

· Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.

· Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.

· Attend senior level meetings, take notes, track task deadlines, and follow up with relevant stakeholders.

· Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.

· Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).

· Identify and submit work orders to ensure office facilities remain fully functional and operational.

Qualifications

· Requires an active TS/SCI clearance.

· A bachelor's degree with ten years of relevant experience. However, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.

· Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).

· Strong experience in writing/editing memos and correspondence.

· Excellent computer skills in MS Office (Word, Excel, PowerPoint).

· Excellent organizational and interpersonal skills.

Desired Qualifications

· Background in National Archives and Records Administration (NARA) requirements for records and information management.

· At least 3 years of direct administrative support experience with senior-level military or civilian officials.

· Familiarity with the Defense Travel System (DTS).

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
  • Executive Assistant

    1 week ago


    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with...


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking an Executive Assistant to provide executive level management and analytical support to senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the...

  • Executive Assistant

    4 weeks ago


    Arlington, Virginia, United States BAE Systems Full time

    Job Description BAE Systems is looking for a highly skilled and motivated executive assistant to join our NATO Seasparrow Project Office (NSPO) program team and provide executive-level support to the program manager and other senior staff. As an executive assistant, you will be responsible for managing the command calendar, front office correspondence,...


  • Arlington, Virginia, United States AES Corporation Full time

    Reporting to the Treasurer of AES Clean Energy, the Corporate Finance department is responsible for the planning, execution, reporting, administration and compliance for all AES Clean Energy Corporate-level transactions involving credit facilities, banks loans, long-term debt, and credit support for AES Clean Energy. The Corporate Finance Sr. Analyst will...

  • Sr Action Officer

    4 weeks ago


    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking a Senior Action Officer to support the Principal Deputy Assistant Secretary of Defense in Critical Technologies (PDASD(CT) within the Office of the Under Secretary for Research and Engineering (OUSD(R&E)) to support developing and maintaining work products that enable management decision making, strategy development, initiative...


  • Arlington, Virginia, United States Recorded Future Full time

    With 1,000 intelligence professionals, over $300M in sales, and serving over 1,800 clients worldwide, Recorded Future is the world's most advanced, and largest, intelligence companyThe Role: As an experienced SLED Account Executive on the Public Sector team you'll manage some of our most important SLED accounts and projects, build additional relationships in...


  • Arlington, Virginia, United States Virginia Hospital Center Full time

    Technical Systems AdministratorPurpose & Scope:The Technical Systems Administrator is responsible to provide systems engineering and administrative support across a wide array of software and hardware systems and components used to deliver production services. The incumbent provides technical leadership and direction for the automation and improvement of...

  • Project Assistant

    3 weeks ago


    Arlington, Virginia, United States AES Corporation Full time

    AES Clean Energy (AES) is seeking a Wind Development Project Assistant to support project development efforts as a member of AES's Wind Team. The Wind Team is responsible for internal origination, development, and execution of wind projects throughout the country. The successful candidate will support day-to-day project development activities as well as due...


  • Arlington, Virginia, United States teamworkonline Full time

    It's fun to work in a company where people truly BELIEVE in what they're doingWe're committed to bringing passion and customer focus to the business.ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Answer and respond to incoming phone calls from season ticket holders, ticket purchasers and guest complaints Lead support for fans...


  • Arlington, Virginia, United States AES Corporation Full time

    We are seeking a skilled and seasoned Senior Security Network Engineer to join our network team. The successful candidate will play a critical role in architecting, designing, deploying, monitoring, maintaining, and refreshing secure global IT/OT network infrastructures to protect digital assets from leakage, unauthorized access, and cyber-attacks. The...


  • Arlington, Virginia, United States TeacherOn Full time

    Assist with completion of the technical assesment to include these Responsibilities:Platform Exploration and Evaluation:Initialize and manage cloud clusters.Execute and monitor pre-installed workflows (e.g., MDLITE).Run interactive sessions (e.g., noVNC) and provide detailed output analysis.System Integration and Task Execution:Install and validate OpenMPI...


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking a Senior Financial Analyst to support our customer within the Office of the Deputy Chief Technology Officer for Critical Technologies by providing resource analysis, budget execution, and financial management. This position is hybrid remote. Onsite work will be located in Arlington, VA.The Financial Analyst will provide financial...


  • Arlington, Virginia, United States Recorded Future Full time

    With 1,000 intelligence professionals, over $300M in sales, and serving nearly 2,000 clients worldwide, Recorded Future is the world's most advanced, and largest, intelligence companyThis Role: The Strategic Intelligence team is looking for an analyst who can distill a large breadth of information into a compelling narrative for an executive audience....


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking a Senior Action Officer to support the Principal Deputy Assistant Secretary of Defense in Critical Technologies (PDASD(CT) within the Office of the Under Secretary for Research and Engineering (OUSD(R&E)). The Senior Action Officer will support developing and maintaining work products that enable management decision making,...


  • Arlington, Virginia, United States Department Of State Full time

    Summary This serves as public notice for the use of OPM's Direct Hire Authority.This vacancy announcement will be open from April 22nd, 2024 to April 26th, 2024 or when 100 applications have been received. The vacancy will close on whichever day the first of these conditions are met. If the application limit is reached on the same day the announcement...


  • Arlington, Virginia, United States IT Full time

    Nestlé Information Technology is the digital arm of the world's largest nutrition, health, and wellness company. With 150+ years in business, 2,000+ brands, and 270,000+ diverse team members-you're joining an organization that's revolutionizing food and championing global humanitarian efforts with technology at its core.Joining Nestlé IT means you'll never...


  • Arlington, Virginia, United States teamworkonline Full time

    It's fun to work in a company where people truly BELIEVE in what they're doingWe're committed to bringing passion and customer focus to the business.JOB SUMMARY: The Production Services Rental Coordinator is responsible for assisting in the planning, communication, and execution of events for REV Production Services by performing the essential duties...


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description The position will support the Organizational and Management Policy Directorate within the Office of the Director of Administration and Management/Office of Secretary of Defense (OSD) with a portfolio of major Departmental activities to include direct support to Secretary of Defense and Deputy Secretary of Defense decision-making forums.This...


  • Arlington, Virginia, United States District Partners LLC Full time

    About District Partners:Elevate your career by joining a well-established financial services firm with a non-profit mission. At District Partners, we're committed to matching top finance & accounting talent with opportunities across the USPosition Overview:We're on a hunt for a Contract Finance Specialist for our client, a well-known financial services firm...


  • Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking an Acquisition Specialist/Program Management Expert (SME) to support Senior Leadership and Program Element Monitors (PEMs) working space programs in the Space Capability Delivery Directorate (SQS) of the Office of the Assistant Secretary of the Air Force, Space Acquisition, and Integration at the Pentagon.SAF/SQS provides...