Temporary Administrative Assistant

3 weeks ago


Miami, United States CitiStaffing Full time

I am working with a client seeking an onsite administrative assistant in Miami. They would strongly prefer a candidate who is bilingual Spanish/English.


  • Ascertain the nature of incoming phone calls and emails, meticulously record messages, and alert Executive of emails and phone calls as necessary. Communicate in person and through correspondence with high-level contacts inside and outside the Company.
  • Compose and type correspondence, memos, presentations, confidential materials, etc.
  • Schedule and coordinate meetings, conference calls, and other executive events. Inform attendees of meeting dates and times, reserve meetings space, ensure the appropriate equipment/materials are available and coordinate hospitality services as needed in those meetings. Follow up on meeting action items as requested.
  • Maintain and manage Executive's calendar and contacts in Outlook. Arrange complex travel arrangements and itineraries, domestic and international. Complete and track Executive's expense reimbursements.
  • Organize, prioritize, and summarize the content on incoming mail, special requests, and meetings.
  • Maintain adequate office supplies for Executives.
  • Perform general office duties, such as opening mail, photocopying, faxing and sending materials out via standard/certified mail, FedEx, etc.
  • Liaison with Executives, Support Staff and Board Members of portfolio companies.



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