Administrative Assistant/Bilingual/Temporary/Property Management
1 day ago
About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.
What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include healthcare, dental and vision options, paid time off and paid holidays.
Position Overview: Administrative Assistant.
As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. The ideal candidate needs to be: Computer Savvy, Phone etiquette, Customer Service experience and assist Manager - Bilingual is a MUST.
Schedule: (Temporary): Full-Time: 9:00AM to 5:00PM Monday thru Friday.
Job Duties & Responsibilities
o Site specific expectations
o Review emails and phone messages
o Daily communication with department heads to discuss scheduled activity:
o Move in/out and deliveries.
o Work orders
o Water shut off and daily matters.
o Incident reports and Violations
o Inspections
o Assign new vehicle/bicycle decals (as applicable) based on information received.
o Update vehicle spreadsheet/property management software system, including unit number, parking space, decal number, and other pertinent details as applicable.
o Contact residents pending proper registration.
o Program access key fobs.
o Process checks for service elevator deliveries and move reservations.
o Communicate with vendors, contractors, and service providers as needed.
o Communicate with prospective buyers and tenants.
o Review and prepare sales and leasing applications for Board review.
o Address resident matters relating to accounting, special assessments, and account ledgers.
o Dispatch Security and Maintenance as applicable.
o Update the property management software system to reflect changes in residents’ details.
o Communicate with vendors when service is required.
o Amend documents as requested.
o Provide support to the Assistant Property Manager and the Property Manager as needed.
o Prepare keys for weekly pest control service.
o Orient new residents.
o Process emotional support animal registrations and update annually.
o Enforce rules as per the Violation Standard Operating Procedure.
o Performs such other duties as may be assigned by Management at its discretion from time to time.
Amount Of Supervision Required
The Administrative Assistant must be able to perform such duties with minimal supervision. Tasks are performed under the general direction of the Assistant Property Manager.
Knowledge, Skills & Abilities:
o Highly organized and able to prioritize and manage time efficiently.
o Must be able to handle stress in a fast-paced, deadline-driven environment.
o Excellent communication (written and verbal) and interpersonal skills.
o Detail oriented.
o Must be able to understand instructions and have the ability to learn new skills.
o Must have a pleasant demeanor and be service-oriented.
o Must consistently demonstrate the highest level of professionalism and attention.
o Customer-service and detail-oriented.
o Must be reliable, dependable, and act independently when performing his/her duties.
o Proficient in MS Office Suite, especially Outlook, Excel and Word, and in property management software.
Credentials And Experience
Associate degree preferred. At least five years of experience as a property management administrative assistant.
Physical Demands
The Administrative Assistant is required to sit and stand and occasionally may be required to reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee regularly works inside but may be needed to walk outside on the property when requested by Management.
Schedule: (Temporary): Full-Time: 9:00AM to 5:00PM Monday thru Friday.
-
miami, United States AKAM Full timeAbout the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...
-
Assistant Property Manager
4 weeks ago
Miami, Florida, United States KW Property Management & Consulting Full timeJob Title: Assistant Property ManagerWe are seeking a highly skilled and organized Assistant Property Manager to join our team at KW Property Management & Consulting. As a key member of our property management team, you will be responsible for providing exceptional customer service, managing daily operations, and ensuring the smooth running of our...
-
Bilingual Leasing Consultant
4 weeks ago
Miami, United States BGSF, Property Management Full timeJob DescriptionJob DescriptionAre you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you!Working with BGSF gives you access to the top Property Management Companies in...
-
Assistant Property Manager
1 day ago
Miami, United States KW PROPERTY MANAGEMENT AND CONSULTING Full timeThe assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.As a team...
-
Assistant Property Manager
18 hours ago
miami, United States KW PROPERTY MANAGEMENT AND CONSULTING Full timeThe assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.As a team...
-
Assistant Property Manager
8 hours ago
miami, United States KW PROPERTY MANAGEMENT AND CONSULTING Full timeThe assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.As a team...
-
Assistant Property Manager
22 hours ago
Miami, United States Atlantic Pacific Companies Full timeAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us! Our Company is seeking: An experienced and highly...
-
Assistant Property Manager
2 weeks ago
Miami, Florida, United States Careerxchange Full timeJob Title: Assistant Property ManagerAre you a motivated and bilingual professional with experience in commercial property management? We are seeking a skilled Assistant Property Manager to join our dynamic team at Careerxchange.Job SummaryThe Assistant Property Manager will assist the Commercial Property Manager with daily operations of assigned commercial...
-
Assistant Property Manager
1 month ago
Miami, Florida, United States Careerxchange Full timeJob OverviewCareerXchange is seeking a highly motivated and bilingual professional to join our dynamic team as an Assistant Commercial Property Manager. This exciting opportunity is perfect for individuals with experience in commercial property management, particularly in retail properties.Key ResponsibilitiesAssist the Commercial Property Manager with daily...
-
Property Management Assistant
2 weeks ago
Miami, Florida, United States Atlantic Pacific Companies Full timeh3Job Summary/h3pAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout the country./ppWe are seeking a highly motivated and experienced Bilingual Assistant Property Manager to join our team in Miami, FL./ppThe successful candidate will be responsible for assisting the Property Manager in the...
-
Assistant Property Manager
2 weeks ago
Miami, Florida, United States Careerxchange Full timeJob SummaryWe are seeking a highly motivated and bilingual Assistant Commercial Property Manager to join our dynamic team at Careerxchange. As a key member of our property management team, you will be responsible for assisting with the daily operations of assigned commercial retail properties, ensuring quality standards and tenant requirements are met.Key...
-
Assistant Property Manager
4 weeks ago
Miami, Florida, United States Careerxchange Full timeJob OverviewWe are seeking a highly motivated and bilingual professional to join our dynamic team as an Assistant Property Manager. This exciting opportunity is with a leading real estate investment and property management company, where you will contribute to the management of commercial properties in the downtown area, primarily focused on retail and...
-
Property Manager
1 month ago
Miami, Florida, United States KW Property Management & Consulting Full timeJob SummaryWe are seeking a highly skilled Property Manager to join our team at KW Property Management & Consulting. As a Property Manager, you will be responsible for managing the day-to-day operations of our residential communities, ensuring that our residents receive exceptional service and that our properties are well-maintained.Key...
-
Assistant Property Manager
2 weeks ago
Miami, United States Atlantic Pacific Companies Full timeAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!Our Company is seeking: An experienced and highly...
-
Property Manager
19 hours ago
Miami, United States Atlantic Pacific Companies Full timeAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!Our Company is seeking: An experienced LIHTC Property...
-
Assistant Property Manager
7 days ago
Miami, Florida, United States Atlantic Pacific Companies Full timeAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout the United States.We are seeking a highly motivated and experienced Bilingual Assistant Property Manager to join our team in Miami, FL.The Assistant Property Manager will be responsible for assisting the Property Manager in the overall...
-
Assistant Property Manager
13 hours ago
Miami Beach, United States KW Property Management & Consulting Full timeReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department. Organizes and prioritizes large volume of information and calls. Acts as a liaison with other departments and...
-
Assistant Property Manager
2 weeks ago
Miami, Florida, United States Atlantic Pacific Companies Full timeAtlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout the country.We are seeking a highly motivated and experienced Bilingual Assistant Property Manager to join our team in Miami, FL.The Assistant Property Manager will be responsible for assisting the Property Manager in the overall operation...
-
Assistant Property Manager
1 month ago
Miami, United States FirstService Residential Full timeJob Overview: As an Assistant Community Association Manger, you’ll be responsible for assisting in the management of properties in accordance with company policies, procedures, and standards. This individual will develop knowledge and skill in the areas of lease administration, income/expense management and administration, physical facilities management,...
-
Assistant Property Manager
3 weeks ago
Miami, United States FirstService Residential Full timeJob Overview: As an Assistant Community Association Manger, you’ll be responsible for assisting in the management of properties in accordance with company policies, procedures, and standards. This individual will develop knowledge and skill in the areas of lease administration, income/expense management and administration, physical facilities management,...
