Receptionist
4 days ago
Job Title: Receptionist
Position Overview:
We are seeking a professional and detail-oriented Receptionist to manage front desk operations and support office administrative functions. The ideal candidate will have excellent organizational skills, a welcoming demeanor, and the ability to multitask effectively in a dynamic office environment.
Key Responsibilities:
Reception and Hospitality:
- Greet visitors and guests, providing a warm and professional welcome.
- Offer beverages and ensure a positive guest experience.
- Answer and route calls on a multi-line telephone system promptly and professionally.
- Prepare and maintain conference rooms, break areas, and coffee stations.
- Coordinate food and beverage arrangements for meetings.
Office Operations:
- Monitor and manage office and kitchen supplies; track inventory, place orders, and restock as needed.
- Handle incoming and outgoing mail, including overnight packages; arrange courier services and daily drop-offs.
- Provide general support to office management and staff as required.
Records Management:
- Organize, index, and maintain both physical and electronic files, ensuring accessibility and confidentiality.
- Manage document storage systems, create new files, and re-shelve materials in compliance with office procedures.
- Coordinate the transfer of files to off-site storage as needed.
Other Duties:
- Assist with ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven ability to maintain punctuality and reliable attendance.
- Proficient typing skills (minimum 45 WPM).
- Strong interpersonal communication skills to interact professionally with clients, staff, and vendors.
- Familiarity with office equipment such as computers, transcription devices, copiers, and fax machines.
- Proficiency in Microsoft Word, Outlook, and document management systems.
- Valid driver’s license for occasional errands or drop-offs.
Compensation:
- Hourly rate: $20.00 - $23.00, based on experience and qualifications.
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