Document Controller
1 week ago
Responsibilities:
The primary function of the Document Controller is to review CAD files that are supporting designers and drafters. This individual will be joining a team of 5.
Responsibilities:
- This role will be accountable for the implementation of existing document control specifications.
- This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories)
- This role will be accountable for the reliability, retrievability and traceability of the project data that is officially transmitted to and from the client and in accordance with the Document Control standards and specifications
- Process incoming and outgoing correspondence in a timely manner
- Generating and updating each supplier's and contractor's Master Deliverables Register in a timely manner (e.g., incoming, outgoing and squad checking processes)
- Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
- Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices.
- Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
- Supporting the Lessons Learned Program as directed by E&C Project Excellence
- Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
- Providing back-up document control support as needed on other projects
Must Haves: - Overall 2-4 years of experience in engineering and vendor document management in the oil and gas industry (Upstream and Midstream)
- High School Diploma or GED
- Strong Excel experience
- OpenText experience
- Experience in navigating an Electronic Data Management System environment (such as ProjectTools, Livelink, Documentum, SharePoint, etc.)
- Experience with, and comprehension of, transmittals and correspondence management
- Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries)
- Experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization
- Experience in implementing document management systems to support physical and electronic environments
- Proficiency in Microsoft Office applications
Plusses:
- Design Background
OTHER NOTES:
- Hybrid (WFH - Fri)
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