Payroll Specialist/ HR Business Partner
4 days ago
Job Summary:
The Payroll Specialist/HR Business Partner (HRBP) position is responsible for processing weekly/bi-weekly payroll. Facilitating all correspondence related to payroll actions/audits. Additionally, this position formulates partnerships across functions to deliver value-added service to management and employees that reflects the business objectives of the organization. The HRBP/Payroll Specialist makes sure that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including payroll, record-keeping, file maintenance and HRIS entry.
Essential Duties/Responsibilities:
- Processing weekly/bi-weekly payrolls using Paycor or related time and attendance system.
- Maintaining/updating employee voluntary deductions, direct deposits, W2’s/W4’s and other tax form information.
- Check payroll information for accuracy and ensure all relevant paperwork is in order
- Coordinate changes in payroll (e.g. terminations, new hires)
- Oversee electronic payments and distribution of payroll checks
- Update data with salary or wage adjustments
- Process other financial compensation or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
- Handle benefit expenses, like insurance fees or paid leave
- Produce reports to upper management upon request
- Work with authorities (e.g. IRS) on audits or requests
- Responding to payroll-related inquiries made by internal and external staff in a timely manner.
- Assisting to complete wage verification requests and payroll information subpoenas in a timely and accurate manner.
- Ensuring full compliance with the company’s confidentiality policies and procedures.
- Participating in ad hoc or special Payroll initiatives, as needed.
- Consults with line management, providing HR guidance when appropriate.
- Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.
- Manages and resolves employee relations issues. Conducts effective, thorough and objective investigations.
- Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required.
- Provide day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).
- Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
- Provides HR policy guidance and interpretation.
- Provides guidance and input on business restructures, workforce planning and succession planning.
- Identifies training needs for business and individual coaching needs.
- Participate in the evaluation and monitoring of training programs to ensure success. Follows up and ensures training objectives are met.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Strong business writing skills, with experience in drafting business correspondence highly desired.
- Ability to speak effectively and provide verbal instruction on payroll processes to others.
- Experience in managing customer service requests in a timely, accurate, and professional manner.
- Ability to work productively and collaboratively with peers, supervisors, and other personnel.
- Strong sense of detail and ability to conduct multiple tasks effectively and efficiently.
- Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software.
- Working knowledge of multiple human resource disciplines, including compensation practices, organizational diagnosis, employee relations, diversity inclusion and engagement, performance management, and federal and state respective employment laws.
- SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential preferred.
Education and Experience:
- High School degree/GED required; bachelor’s degree preferred.
- At least two years of experience in payroll/accounting environment, preferred
- Knowledge of payroll terminology and processes.
Physical Requirements:
Must be able to lift up to 15 pounds at times.
Visual acuity for inspections, color differentiation, reading electronic documentation.
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