Meetings & Event Coordinator
4 weeks ago
Why You Want To Work Here:
This opening is a great opportunity to directly help expand a national nonprofit organization by working with members and internal teams. In this role you will provide day-to-day membership, customer service, and administrative support to the department with ample room for growth and career development.
Responsibilities of the Nonprofit Administrative Assistant:
- Maintain accurate contact information for members and prospects in the database
- Coordinate and provide administrative management for all scheduling and activities in the department
- Manage all communications (including setting up meetings and conference calls)
- Process invoices
- Coordinating outside speakers, tours, transportation, reservations, budget management, and post-meeting statistical analysis and meeting follow-up.
- Serve as a point of contact and respond to, track, and manage inbound membership inquiries via telephone and email regarding membership, events, and other related inquiries.
- Prepare and distribute meeting minutes from weekly membership meetings.
- Utilize organizational databases to oversee online membership directory to include entering and updating new information and ensuring accuracy of data at all times
- Assist with managing and updating Member Services web pages
- Assist with the overall management of daily operations for the Member Services department and coordination with all departments, as necessary
- Assist with daily publication review of member promotions, retirements etc.
Qualifications of the Nonprofit Administrative Assistant:
- Over three years of relevant job experience
- Experience working in a membership department within nonprofit membership association preferred
- Meeting coordination skills (required)
- Excellent working knowledge of Microsoft Office 365 products, including expertise in Excel, PowerPoint, Word, Outlook, and Adobe
- Clear understanding and use of database software to process and maintain information
- Expert level written and verbal communication skills and team orientation
- Excellent people skills
- Strong grammar and proofreading skills with a strict attention to detail
- Professional, friendly demeanor, and appearance in person and on the phone
- Strong customer service skills and the ability to remain calm under pressure
- Ability to maintain confidential or sensitive information and utilize discretion
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