Meeting Planner

2 weeks ago

Washington, United States American Astronomical Society Full time

Meeting Planner

Position Overview:

The American Astronomical Society (AAS) is looking for a Meeting Planner to plan AAS’s in-person, hybrid and virtual meetings and conventions. The Meeting Planner manages all aspects of the AAS Division Meetings.  They will be knowledgeable in all aspects of hotel contracts, meetings & events specifications, food and beverage, audiovisual requirements, managing room blocks, and onsite registration.  This key position works collaboratively with staff, volunteers, and outside vendors to deliver exceptional service.

Responsibilities:

  • Manages contracts with hotels, audio-visual suppliers and other service vendors as required and evaluates liability to association through cancellation penalties, attrition clauses and other potential liabilities to association.
  • Serves as primary contact with hotel and all service vendors.
  • Manages all space assignments and ensures appropriate meeting space.
  • Adheres to budget.
  • Manages all BEOs for meetings.
  • Manages onsite registration.
  • Manages all logistics related to meetings, including but not limited to:  food and beverage, signage, special events, housing, audio-visual, shipping, etc.
  • Travels to meetings for onsite management and execution of meeting
  • Works with Exhibit Sales coordinating exhibit contracts and in-kind equipment
  • Manages the on-line and in-person registration.    
  • Coordinates honoraria payment
  • Follows up on event-related inquiries and concerns.
  • Coordinates all shipping materials to/from the division meeting. 
  • Reviews the hotel bill at the conclusion of the meeting and reconciles all meeting related expenses.
  • Manages the room block for each AAS meeting to ensure that we meet the minimum room nights.
  • Other duties as assigned.

Benefits:

403(b) matching

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Employee Assistance Program

Flexible Spending Account

Commuter benefits

Paid Time Off

Schedule: Monday to Friday in the office 

 

Requirements: 

  • Minimum of two-three years’ experience, preferably in association management.
  • Must possess exceptional organizational skills, communication skills, and attention to detail.
  • Goal and customer service focused, highly motivated, self-directed, and have a collaborative workstyle.
  • Ability to multi-task and work well under pressure.
  • Proficiency in Microsoft Office required.
  • Experience with iMIS preferred but not required.
  • Ability to travel overnight.  
PandoLogic. Category:Hospitality & Tourism, Keywords:Meeting and Convention Planner, Location:Washington, DC-20006

  • Meeting Planner

    2 weeks ago

    Washington, Washington, D.C., United States American Astronomical Society Full time

    Meeting Planner Position Overview: The American Astronomical Society (AAS) is looking for a Meeting Planner to plan AAS's in-person, hybrid and virtual meetings and conventions. The Meeting Planner manages all aspects of the AAS Division Meetings. They will be knowledgeable in all aspects of hotel contracts, meetings & events specifications, food and...

  • Senior Meeting Planner

    1 day ago

    Washington, United States Randstad Sourceright Full time

    Senior Meeting Planner - Possible Temp to Hire - Will Travel Will be based in Washington DC or New York, NYSenior Meeting PlannerThe Senior Meeting Planner is the liaison between company Committee Liaison and committee members and is primarily responsible for providing meeting planning support for the Corporate Governance committee meetings and...

  • Senior Meeting Planner

    2 days ago

    Washington, United States Randstad Sourceright Full time

    Senior Meeting Planner - Possible Temp to Hire - Will Travel Will be based in Washington DC or New York, NYSenior Meeting PlannerThe Senior Meeting Planner is the liaison between company Committee Liaison and committee members and is primarily responsible for providing meeting planning support for the Corporate Governance committee meetings and...

  • Meeting Planner

    2 days ago

    Washington, United States Feldesman Leifer LLP Full time

    General Description:Under the general guidance of the Director of Training & Events, the Meeting Planner will have an important role in a department producing 100-150 mainly virtual, with several hybrid eventsper year.Duties and Responsibilities:Event Management● Work closely with the Director on all events from initial design and pre-planning stages...

  • Meeting/conference Planner

    3 days ago

    Washington, United States Cape Fox Shared Services Full time

    Cape Fox Shared Services and Saxman One is seeking a Meeting/Conference planner ready and willing to grow within the company, and to join our team supporting the Department of Justice (DOJ) and other contracts. Essential Functions and Responsibilities Program Administration - Understand government rules and regulations with regard to meetings. - Understand...

  • SENIOR MEETING

    1 week ago

    Washington, United States Compass Group, PLC Full time

    The Meeting and Events Team will be efficient, professional and deliver white glove service to all guests at all times. Service delivery may include but not limited to warmly greeting all arriving guests, providing a fond farewell, professionally ans Planner, Reservations, Retail, Business Services, Client

  • Strategic Planner

    3 days ago

    Washington, United States Lumark Technologies, Inc. Full time

    **Lumark Technologies, Inc**. is a rapidly growing small business providing professional services and consulting to Government and commercial clients. **Lumark **fosters a work environment built on process and technology that provides an effective method for meeting our clients’ needs. **Lumark** has an exciting opportunity for a **Strategic Planner **to...

  • Executive Meeting Manager

    6 days ago

    Washington, United States HEI Hospitality LLC Full time

    About Us This 356-room colonial inspired yet contemporary hotel draws visitors, families, and locals alike for meals and meetings, overnights and nightcaps, seeing the city and governing the country. Our guests take sanctuary from the hustle and bustle of the city in the sophisticated guestrooms and select suites with extra space to spread out and all the...

  • Financial Planner

    4 days ago

    Washington, United States NAPFA Consumer Group Full time

    Financial Planners - Join Our Award-Winning Team and Top 20 Registered Investment Advisor firm in the Washington DC/Northern Virginia Market! Halpern Financial, Inc., a fee-only independent RIA firm with offices in Rockville, MD, Ashburn, VA and Naples, FL, seeks a financial planner to join our collaborative team environment. The primary function of this...

  • SENIOR MEETING

    4 days ago

    Washington, United States Compass Group USA Full time

    Flik Hospitality Group Salary: $25 - $35 / hour What makes FLIK click What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find...

  • Strategic Planner

    5 days ago

    Washington, Washington, D.C., United States USAJobs Full time

    DutiesThe Homeland Security Investigations (HSI) Strategic Planning, Analysis, and Requirements (SPARq) Unit is looking for a Strategic Planner with the ability to perform detailed and complex analysis and planning and requires knowledge of advanced management concepts, program and project management, strategic planning, risk management and business process...

  • Strategic Planner

    5 days ago

    Washington, United States Heartland Consulting Full time

    Job DescriptionJob DescriptionWe are looking for a part time Strategic Planner, who knows how the federal government runs. This position is in support of the Federal Trade Commission.Qualifications:Bachelor's degreeMinimum 5 years of experience in government strategic planning, performance reporting, and performance metrics.Have a good working knowledge...

  • Strategic Planner

    3 days ago

    Washington, United States Hamdan Resources Full time

    Our Client is looking for a part time Strategic Planner, who knows how the federal government runs. This position is in support of the Federal Trade Commission. Qualifications: Bachelor's degree Minimum 5 years of experience in government strategic planning, performance reporting, and performance metrics. Have a good working knowledge of government...

  • Strategic Planner

    6 days ago

    Washington, United States Hamdan Resources Full time

    Job DescriptionJob DescriptionOur Client is looking for a part time Strategic Planner, who knows how the federal government runs. This position is in support of the Federal Trade Commission. Qualifications:Bachelor's degreeMinimum 5 years of experience in government strategic planning, performance reporting, and performance metrics.Have a good working...

  • Long Range Senior Planner

    5 days ago

    Washington, United States LDC Full time

    LDC, Inc. Long-Range Senior Planner Job Posting Introduction Over the past 20 years, LDC has been recognized by clients and the broader community for the quality of our work. We provide exceptional solutions to surpass expectations for all our clients. LDC was founded with one core value in mind: Service Above the Standard and has held to these high...

  • Long Range Senior Planner

    3 hours ago

    Washington, United States LDC Full time

    LDC, Inc. Long-Range Senior Planner Job Posting Introduction Over the past 20 years, LDC has been recognized by clients and the broader community for the quality of our work. We provide exceptional solutions to surpass expectations for all our clients. LDC was founded with one core value in mind: “Service Above the Standard” and has held to these high...

  • Aviation Planner

    6 days ago

    Washington, United States Nspiregreen LLC Full time

    Job DescriptionJob Description Position: Aviation Planner Location: Philadelphia, PA Nspiregreen/CHPlanning Ltd. is recruiting a qualified individual to join our firm as an Aviation Planner based in Philadelphia, Pennsylvania. We are looking for passionate, motivated candidates looking to take their career to the next level. Nspiregreens headquarters in...

  • Community Planner

    2 weeks ago

    Washington, United States Department of Parks and Recrea Full time

    **JOB SUMMARY** This position is located in the Office of Planning and Design, D.C. Department of Parks and Recreation (DPR). The mission of the Department is to provide a comprehensive leisure and recreation service system designed to meet the needs of the citizens of the District of Columbia. The Community Planner, a mid-level position, under general...

  • Strategic Planner

    4 days ago

    Washington D.C., United States USAJobs Full time

    DutiesThe Homeland Security Investigations (HSI) Strategic Planning, Analysis, and Requirements (SPARq) Unit is looking for a Strategic Planner with the ability to perform detailed and complex analysis and planning and requires knowledge of advanced management concepts, program and project management, strategic planning, risk management and business process...

  • Town Planners

    4 days ago

    Washington, United States Varsity Town Planning Full time

    The advert job description. Varsity Town Planning is growing and we are keen to hear from town planners at all stages of their career. The company was established in 2018 to meet the housing challenge across the Oxford to Cambridge Arc and we now work on projects nationwide. Operating from a delightful office in a stunning rural location, we offer our...