Office Administrator

2 days ago


Maple Grove, United States Ultimate Staffing Full time

Job Description:
* Client Support: Serve as the first point of contact for client inquiries, provide prompt and accurate assistance, manage service-related issues, and document feedback.
* Reception & Scheduling: Greet visitors, maintain a welcoming reception area, direct inquiries, and coordinate client meetings, including preparation and follow-ups.
* Administrative Assistance: Support bookkeeping, maintain accurate client records and oversee digital and physical file management for tax preparation.
* HR & Events: Assist with HR tasks, including onboarding, PTO tracking, employee relations, and planning company events.
* Marketing & Vendor Management: Update mailing lists, manage vendor relationships, and ensure office functionality by overseeing supplies and equipment.
* Office Organization: Handle mail distribution, maintain office organization, and update weekly service activity spreadsheets.

Requirements:
* High School Diploma or GED
* 3+ years of administrative work experience is required
* Working experience in the non-profit, accounting, or financial industry is highly preferred
* Proficient in MS Office Suite is required

Additional Info:
* Pay range: $50,000 to $65,000
* Schedule: M-F 8:30 am to 5:00 pm
* Location: In-Office


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.


  • Office Administrator

    2 weeks ago


    Elk Grove, United States Ultimate Staffing Full time

    We are seeking an Office Administrator for a wonderful company in Elk Grove CA!Job Summary:The Office Administrator ensures the smooth and efficient operation of the office by providing administrative support, managing office tasks, and facilitating communication between teams. This role plays a key part in maintaining an organized, productive, and welcoming...


  • Maple Grove, United States TALENT Software Services Full time

    Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Maple Grove, MN.Position Summary: The primary focus is providing complex administrative support for individuals and/or departments....


  • Maple Grove, United States TALENT Software Services Full time

    Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Maple Grove, MN.Position Summary: The primary focus is providing complex administrative support for individuals and/or departments....


  • Maple Grove, United States Transition Finance Strategies LLC Full time

    Job Type Full-timeDescriptionWant to use your skills to positively impact a fast-paced, growing business? Looking to advance your career in an entrepreneurial environment?We are a professional services firm that provides third-party retirement plan administration services for companies that sponsor 401(k) Plans and Employee Stock Ownership (ESOPs) plans. Our...


  • Maple Grove, United States Transition Finance Strategies LLC Full time

    Job Type Full-timeDescriptionWant to use your skills to positively impact a fast-paced, growing business? Looking to advance your career in an entrepreneurial environment?We are a professional services firm that provides third-party retirement plan administration services for companies that sponsor 401(k) Plans and Employee Stock Ownership (ESOPs) plans. Our...


  • Maple Grove, United States Experis Full time

    Our client in the administrative support industry is seeking an Administrative Assistant III to join their team. As an Administrative Assistant III, you will be part of the administrative department supporting a team of 50 individuals. The ideal candidate will have strong communication skills, problem-solving abilities, and excellent organizational skills...


  • Maple Grove, United States Experis Full time

    Our client in the administrative support industry is seeking an Administrative Assistant III to join their team. As an Administrative Assistant III, you will be part of the administrative department supporting a team of 50 individuals. The ideal candidate will have strong communication skills, problem-solving abilities, and excellent organizational skills...


  • Maple Grove, United States CYNET SYSTEMS Full time

    Job Description: Responsibilities: Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail. Assists with expense reconciliation, vendor POs and payments. Coordinates...


  • Maple Grove, United States CYNET SYSTEMS Full time

    Job Description: Responsibilities: Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail. Assists with expense reconciliation, vendor POs and payments. Coordinates events for team on and off site...


  • Maple Grove, United States Timesavers Inc Full time

    Job Title: Executive Administrative Assistant FLSA Status: Exempt Pay Range: $60,000 to $70,000 Report to/department: V.P. of Operations Company Description Timesavers is a leading manufacturer of wood and metal finishing equipment, with over 75 years of experience in developing innovative wide belt abrasive finishing and metal fabrication machinery. Since...


  • Maple Valley, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Maple Valley, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Maple Valley, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Maple Grove, United States Behavior Frontiers Full time

    DescriptionPay Range: $18.00 - $20.00 per/hourAvailability: Monday - Friday 7:45am - 4:30pm CSTBehavior Frontiers is an industry leader in ABA (Applied Behavior Analysis) treatment for autism and other special needs. We are on a continuous journey to explore, assess, and develop only the highest quality ABA treatments and solutions delivered by best-in-class...

  • Office Receptionist

    4 weeks ago


    Maple Grove, United States Mundahl Law, PLLC Full time

    Description We're looking for an enthusiastic, professional receptionist to join our team! You'll play a crucial role as our organization's face and first point of contact. Your responsibilities include answering phone calls and emails, scheduling emails, managing mail and deliveries, and other assignments as needed to ensure efficient business operations....


  • Maple Grove, United States Behavior Frontiers Full time

    DescriptionPay Range: $18.00 - $20.00 per/hourAvailability: Monday - Friday 7:45am - 4:30pm CSTBehavior Frontiers is an industry leader in ABA (Applied Behavior Analysis) treatment for autism and other special needs. We are on a continuous journey to explore, assess, and develop only the highest quality ABA treatments and solutions delivered by best-in-class...


  • Garden Grove, California, United States IEC - Garden Grove Full time

    Job SummaryWe are seeking an Associate Business Office Administration Instructor to join our team at IEC - Garden Grove. In this role, you will be responsible for delivering quality educational programs to students by helping develop the technical and soft skills they need to secure an entry-level job in their new career.About UsUEI College is a leader in...


  • Garden Grove, California, United States IEC - Garden Grove Full time

    Job OverviewWe are seeking a highly skilled Business Office Administration Instructor to join our team at IEC - Garden Grove. In this role, you will be responsible for delivering quality educational programs to our students by helping develop the technical and soft skills they need to secure an entry-level job in their new career.


  • Cedar Grove, Wisconsin, United States CEDAR GROVE FOOT & ANKLE Full time

    Job TitleWe are looking for a talented and motivated Medical Assistant to join our team at CEDAR GROVE FOOT & ANKLE. As a Medical Assistant, you will be responsible for providing top-notch patient care and administrative support to our healthcare professionals.Main Responsibilities:Handling patient check-in and check-out processes, as well as updating their...


  • Garden Grove, California, United States Dogtra Company Full time

    About the RoleAs an Administrative Coordinator at Dogtra, you will provide crucial support to our office operations and serve as a key liaison between departments. Your primary responsibilities will include EDI order processing for vendor accounts, reviewing and completing vendor-specific setup forms, and assisting with sales support tasks.We are seeking a...