Administrative Assistant

1 week ago


Maple Grove, United States CYNET SYSTEMS Full time
Job Description:

Responsibilities:
  • Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
  • Assists with expense reconciliation, vendor POs and payments.
  • Coordinates events for team on and off site meetings.
  • Works with various department teams where needed.
  • Serves as a point of contact for internal customers.
  • Contacts are frequently within own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
  • Answers complex functional questions that may require additional research and follow-up.
  • Viewed as key functional resource.
  • Collaborate with cross functional partners to understand project goals/needs including budget, timing, expected deliverables or content creation/development, execution and measures for success.
  • Makes decisions using independent judgment under only general guidelines.
  • Creates and maintains professional documents (letters, org charts, presentations, etc.); ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
  • Responsible for confidential information which typically consists of company/division sensitive information (i.e. new product technology, organizational changes).
  • In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.
Required Qualifications:
  • High School or equivalent and 3 years of related experience with certification in assigned area required.
  • Open to associate or bachelor's degree in business administration or office management preferred.
  • Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) as well as familiarity with collaboration tools (Teams).
  • Project management software (Monday.com).
Additional Requirements:
  • Problem Solving and Adaptability: Ability to make decisions independently, solve issues on the go, and adapt quickly to changes in a fast-paced environment.
  • Communication Skills: Excellent verbal and written communication skills are essential for interacting with executives, colleagues, and clients.
  • Organizational Skills: Ability to manage multiple tasks, schedules, and deadlines with high attention to detail.


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