Administrative Assistant
1 week ago
Responsibilities:
- Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
- Assists with expense reconciliation, vendor POs and payments.
- Coordinates events for team on and off site meetings.
- Works with various department teams where needed.
- Serves as a point of contact for internal customers.
- Contacts are frequently within own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
- Answers complex functional questions that may require additional research and follow-up.
- Viewed as key functional resource.
- Collaborate with cross functional partners to understand project goals/needs including budget, timing, expected deliverables or content creation/development, execution and measures for success.
- Makes decisions using independent judgment under only general guidelines.
- Creates and maintains professional documents (letters, org charts, presentations, etc.); ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
- Responsible for confidential information which typically consists of company/division sensitive information (i.e. new product technology, organizational changes).
- In all actions, demonstrates a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.
- High School or equivalent and 3 years of related experience with certification in assigned area required.
- Open to associate or bachelor's degree in business administration or office management preferred.
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) as well as familiarity with collaboration tools (Teams).
- Project management software (Monday.com).
- Problem Solving and Adaptability: Ability to make decisions independently, solve issues on the go, and adapt quickly to changes in a fast-paced environment.
- Communication Skills: Excellent verbal and written communication skills are essential for interacting with executives, colleagues, and clients.
- Organizational Skills: Ability to manage multiple tasks, schedules, and deadlines with high attention to detail.
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