Facilities Coordinator

6 days ago

Santa Monica, United States Eastdil Secured Full time

Overview


Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.


At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.


Description


The Facilities Coordinator will assist and administer daily operations activities of the New York Office.


Essential Functions


  • Maintains production equipment including stocking of paper trays, unit calibrations, and service technician calls.
  • Performs printing, binding, custom covers as requested. Prints and reviews work orders to ensure proper deliverables.
  • Assists with reviewing materials produced to ensure Eastdil Secured branding standards, such as documents containing proper disclaimers and all products are packaged to meet client expectations.
  • Receives, distributes, and collects mail and packages; ensures shipping and receiving deadlines are met.
  • Maintains overall office appearance and readiness. This includes all areas of the office; Open Office, Private Office, Conference and Breakout rooms, Pantry, Print, Lobby and Elevator areas.
  • Performs daily maintenance, cleans, and restocks all common areas, maintaining adequate inventories of all supplies and re-ordering items when necessary.
  • Assists with minor assembly and installations including lightbulbs, hanging of pictures, artwork and bulletin boards, fixture assembly, etc.
  • Supports and partners on preparation, execution, and cleanup of all office events.
  • Maintains good business relations with vendors.
  • Cleans mailroom, organize storage space and taking inventory of supplies to replenish as necessary.
  • Displays good working knowledge of facilities maintenance environment.
  • Gains exposure to AV infrastructure and helps with troubleshooting issues and other routine tasks related to conference room AV and video conferencing tools.
  • Assists with updating and or removing access control credentials on the S2 Security System.
  • Support users with installing Blue Diamond Mobility access.
  • Administers user accounts in ACO.



Education and Qualifications


  • 2+ years of experience printing and shipping.


Experience, Skills and Competencies Required


  • Strong communication and interpersonal skills
  • Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail.
  • Self-motivated with the ability to manage multiple tasks and effectively meet deadlines.
  • Workstation setup including all user peripherals.
  • Advanced knowledge of facilities machines and equipment
  • Basic Operations of AV infrastructures and office equipment
  • Basic Proficiency in all areas of MS Office and related work tools


Other Duties


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

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