Facilities Operations Specialist

5 days ago


Santa Monica, California, United States Eastdil Secured Full time
Job Overview

The Eastdil Secured team is seeking a skilled Facilities Coordinator to assist with daily operations activities in our New York Office. This role plays a critical part in maintaining a productive and efficient work environment, ensuring the smooth operation of office equipment, and supporting various administrative tasks.

Key Responsibilities
  • Maintaining production equipment, including stocking paper trays, calibrating units, and coordinating service technician visits.
  • Performing printing, binding, and custom cover services as requested, reviewing work orders to guarantee accurate deliverables.
  • Assisting with reviewing materials produced to ensure adherence to Eastdil Secured branding standards, such as documents containing proper disclaimers and products packaged to meet client expectations.
  • Receiving, distributing, and collecting mail and packages, meeting shipping and receiving deadlines.
  • Maintaining the overall office appearance and readiness, encompassing all areas: Open Office, Private Office, Conference and Breakout rooms, Pantry, Print, Lobby, and Elevator areas.
  • Performing daily maintenance, cleaning, and restocking common areas, ensuring adequate inventories of supplies and re-ordering items when necessary.
  • Supporting minor assembly and installations, including lightbulb replacements, hanging pictures, artwork, and bulletin boards, fixture assembly, etc.
  • Partnering on preparation, execution, and cleanup of all office events.
  • Maintaining good business relations with vendors.
  • Cleaning the mailroom, organizing storage space, and taking inventory of supplies to replenish as needed.
  • Displaying a working knowledge of facilities maintenance environments.
  • Gaining exposure to AV infrastructure and assisting with troubleshooting issues related to conference room AV and video conferencing tools.
  • Updating or removing access control credentials on the S2 Security System.
  • Supporting users with installing Blue Diamond Mobility access.
  • Administering user accounts in ACO.


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