Administrative Assistant
3 weeks ago
Key Responsibilities:
• Orchestrating meetings by compiling and preparing essential documents, coordinating agenda items, and ensuring the partner is thoroughly briefed.
• Proactively managing the partner's agenda, anticipating potential conflicts, and optimizing time allocation.
• Providing executive-level administrative support, encompassing email management, composing communications, organizing files, managing invoices, expenses, and tax documents, and preparing presentations.
• Updating and maintaining calendars, promptly communicating any modifications.
• Furnishing administrative assistance for various business requirements, including making travel arrangements and liaising with accounting professionals for monthly reporting.
Ideal Candidate Traits:
• Proactive, detail-oriented, and highly organized with exceptional multitasking skills.
• Displays tact, diplomacy, and discretion, particularly when handling sensitive information.
• Exhibits strong communication abilities, adept at engaging individuals at all levels, particularly senior executives.
• Dedicated, persistent, and renowned for offering dependable support.
• Demonstrates a profound understanding of the business, facilitating effective prioritization and problem-solving. • Proficient with technology, including the Microsoft Office Suite and travel/expense systems like SAP Concur.
• Capable of working independently or collaboratively, adaptable to evolving priorities.
• Demonstrates professionalism, sound judgment, and discretion in all interactions.
• Capable of executing tasks with precision, attention to detail, and efficiency.
• Skilled in research, problem-solving, and conflict resolution.
• Willing to collaborate with other administrative team members and provide backup assistance as needed.
Requirements:
• Bachelor’s Degree
• Minimum 3 years of support function experience
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and SharePoint
• Familiarity with SAP Concur preferred
• Strong interpersonal and communication skills
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
• Tech-savvy and proactive in enhancing efficiency with available tools
• Works effectively in a team environment and offers support as required.
-
Administrative Assistant
2 days ago
Chicago, United States KabaFusion Full timeCome join an exciting and innovative company that puts the “care” back in healthcare!Why do Administrative Assistants want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You...
-
Administrative Assistant
1 week ago
Chicago, United States Robert Louis Rascia Ltd. Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Administrative Assistant
2 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: Administrative Assistant (Non-Profit) 100% on site, Contract to HireLocation: Chicago, ILPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide crucial administrative support to ensure the smooth operation of our organization. This role offers an...
-
Administrative Assistant
3 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...
-
Administrative Assistant
3 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...
-
Administrative Assistant
3 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA boutique private equity firm in Chicago is on the hunt for an exceptionally organized Administrative Assistant to keep the office running like clockwork. If you thrive in a calm and focused setting and have a knack for getting things done, this might be the team for you! This role is perfect for someone who enjoys variety—think light housekeeping,...
-
Administrative Assistant
3 weeks ago
Chicago, United States Marcum LLP Full timeMarcum LLP offers a great career with exceptional benefits. There’s a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports...
-
Administrative Assistant
4 weeks ago
Chicago, United States Addison Group Full timePreferred Experience:● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office● Demonstrated experience with school student information systems (ideally, Skyward SIS)● Prior experience as a board recording secretary or executive assistant to a school superintendentKnowledge and Skills●...
-
Administrative Assistant
3 weeks ago
Chicago, United States Addison Group Full timePreferred Experience:● 2-3 years of demonstrated experience as an administrative assistant or secretary in a school district or corporate office● Demonstrated experience with school student information systems (ideally, Skyward SIS)● Prior experience as a board recording secretary or executive assistant to a school superintendentKnowledge and Skills●...
-
Administrative Assistant
4 days ago
Chicago, United States TreeHouse Foods Full timeEmployee Type:Full timeLocation:IL ChicagoJob Type:AdministrationJob Posting Title:Administrative Assistant About Us: TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...
-
Administrative Assistant
4 days ago
Chicago, Illinois, United States TreeHouse Foods Full timeEmployee Type:Full timeLocation:IL ChicagoJob Type:AdministrationJob Posting Title:Administrative Assistant About Us: TreeHouse Foods (NYSE: THS) is a leading manufacturer of private label packaged foods and beverages, operating a network of production facilities across the United States and Canada. At TreeHouse Foods, our commitment to excellence extends...
-
Administrative Assistant
1 week ago
Chicago, United States First Recruiting LLC Full timeProvide in-office support to the CEO, the Chief of Staff, and the Lead Executive Assistant to ensureefficient operation of the Office of the CEOAnticipate the needs of executives and proactively address administrative requirements as neededHandle internal logistics including conference room management, meeting/event catering, and other ad hoc duties related...
-
Administrative Assistant
7 days ago
Chicago, United States First Recruiting LLC Full timeProvide in-office support to the CEO, the Chief of Staff, and the Lead Executive Assistant to ensureefficient operation of the Office of the CEOAnticipate the needs of executives and proactively address administrative requirements as neededHandle internal logistics including conference room management, meeting/event catering, and other ad hoc duties related...
-
Administrative Assistant
1 week ago
Chicago, United States First Recruiting LLC Full timeProvide in-office support to the CEO, the Chief of Staff, and the Lead Executive Assistant to ensureefficient operation of the Office of the CEOAnticipate the needs of executives and proactively address administrative requirements as neededHandle internal logistics including conference room management, meeting/event catering, and other ad hoc duties related...
-
Administrative Assistant
4 weeks ago
Chicago, United States North Bridge Staffing Group Full timeWe are in search of an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.Key Responsibilities:Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is...
-
Administrative Assistant
3 weeks ago
Chicago, United States North Bridge Staffing Group Full timeWe are in search of an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.Key Responsibilities:Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is...
-
Administrative Assistant
3 weeks ago
Chicago, United States Elman Joseph Law Group, LLC Full timeCompany DescriptionSmall boutique personal injury law firm in the Chicago Loop. Our law firm has a heavy volume of cases. It is a great opportunity for salary and experience growth.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at Elman Joseph Law Group, LLC located in Chicago, IL. The Administrative Assistant will be...
-
Administrative Assistant
3 weeks ago
Chicago, United States Elman Joseph Law Group, LLC Full timeCompany DescriptionSmall boutique personal injury law firm in the Chicago Loop. Our law firm has a heavy volume of cases. It is a great opportunity for salary and experience growth.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at Elman Joseph Law Group, LLC located in Chicago, IL. The Administrative Assistant will be...
-
Administrative Assistant
3 weeks ago
Chicago, United States Elman Joseph Law Group, LLC Full timeCompany DescriptionSmall boutique personal injury law firm in the Chicago Loop. Our law firm has a heavy volume of cases. It is a great opportunity for salary and experience growth.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at Elman Joseph Law Group, LLC located in Chicago, IL. The Administrative Assistant will be...
-
Administrative Assistant
4 weeks ago
Chicago, United States Healthcare Realty Full timeHealthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Chicago medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Equal Opportunity and Affirmative Action Employer including...