Benefits and Compensation Manager

Benefits and Compensation Manager - Job Description

Department: Human Resources

Job Status: Full Time

FLSA Status: Salary Non-Exempt

Reports To: Director of Human Resources

Location: The Woodlands, TX

Amount of Travel Required: 5%

Work Schedule: Mon-Fri 8 a.m. - 5 p.m. & overtime when needed (Open Enrollment season)

Positions Supervised: Benefits Coordinator

POSITION SUMMARY: Reporting to the Director of Human Resources, The Benefits and Compensation Manager is responsible for streamlining and optimizing the organization’s health, welfare, compensation, and retirement programs. This role also involves managing benefits compliance, pay and benefits structures, and monitoring competitive wage rates to develop or modify compensation plans as needed. The Benefits and Compensation Manager will provide guidance to the Benefits coordinator, supporting their tactical responsibilities, while demonstrating thought leadership and continuously identifying and implementing enhancements throughout their functional scope. Additionally, they will serve as the operations backup for the Benefits Specialist.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Works with team to ensure effective benefits administration within HRIS, including updates for changes due to modifications in plans and setting up/managing automatic carrier file feeds as needed.
• Oversee the management and administration of the 401(k) plans and compensation programs, etc.
• Review and analyze compensation plans and programs for cost-effectiveness and market competitiveness, ensuring external and internal equity and recommending changes.
• Lead the execution of compensation programs such as base salary, incentive compensation, annual review/increase process, and executive compensation programs.
• Collect data and relevant information to produce wage and salary reports.
• Manage vendors and provide feedback regarding performance, keeping senior leadership informed of any issues.
• Ensure benefits administration aligns with company policies and federal and state guidelines, driving policy enhancement while ensuring legal compliance.
• Maintain benefit documentation for all carriers (contracts, invoices, COBRA, employee benefit/wellness guide), ensuring filing of 5500's and distribution of benefit summaries as required.
• Develop, deliver, and maintain effective employee communications, including training, benefits presentations, and benefits materials.
• Act as a subject matter expert and main company point of contact for managing all benefit plans.
• Process monthly billings from insurance providers, reviewing bills for accuracy, coding, and coordination of payment.
• Manage the open enrollment process, including communications, negotiations, systems updates, employee training and education, vendor management, and vendor files.
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS:

• Successfully passes pre-employment screening.
• Possesses valid U.S Driver’s License.
• Daily, in-person, predictable attendance.
• Strong Microsoft Excel skills, including VLOOKUPS, pivot tables, and other formulas and other analytic tools. Demonstrated project management and organizational skills; knowledge/experience with HRIS required, Paycom preferred.
• Deep analytical skills with the ability to translate data and trends into key insights and recommendations. Strong technical knowledge of the laws and regulations that affect the compensation of employees and understanding of how to calculate and interpret employee data to ensure employees are paid equitably.
• Ability to define and articulate the thought processes behind recommendations and be capable of influencing key stakeholders while absorbing other points of view.
• Must be self-starter and collaborative leader with ability to take projects from start to finish.
• Extensive knowledge of benefits and compensation programs, policies, procedures, and applicable legislation.
• Advanced expertise in US employment laws, including federal and state regulations, STD, LTD, state-paid disability programs, workers' compensation, and accommodations.

EDUCATION/EXPERIENCE LEVEL

• High School Diploma or equivalent, with some college experience completed.
• Bachelor's degree in Human Resource Management or Business Management a plus
• SHRM or HRCI certification desired.
• 8+ years of Benefits and Compensation Management or Total Rewards experience
• Paycom experience a plus.

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Must possess strong verbal and written communication skills with the ability to work collaboratively.
• Ability to think strategically and translate concepts into actionable items.
• Maintains a high level of professionalism on confidentiality of employee and/or company information.
• Ability to effectively manage multiple projects with overlapping tasks.
• Ability to understand the business operations from both a strategic and tactical perspective, develop solutions and implement action plans.
• Enjoy working in a fast-paced, high-volume position where multi-tasking is necessary.
• Excellent research skills.
• Strong ability to explain complicated concepts in an understandable manner to a variety of audiences
• High capacity to learn quickly.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Benefits and Compensation Manager (B&C Manager) works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, the B&C Manager may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, should be able to lift 25 lbs. independently

Work hours may include or includes early morning, late evenings, and weekends, depending on business necessity.

AAP /EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these non‐discriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Reviewed 08/2024.