Administrative Coordinator

3 weeks ago


Norwell, United States The Planet Group Full time

Coordinator

Contract to permanent


Required:

  • corporate office experience or internship
  • Basic Excel- spreadsheets
  • clear and professional communication skills.


Preferred:

  • Experience issuing purchase orders strong preferred ****
  • Call center experience in the transportation industry or mechanical field
  • transportation coordination experience

Growing company seeking a coordinator As a Coordinator, you will assume responsibility for managing all outsourced third-party repair orders on a daily basis. Your primary task will involve scheduling outsourced third-party maintenance, ensuring alignment with available manpower and shop space to minimize maintenance delays and optimize asset availability. This position operates during regular business hours, Monday to Friday from 8:00 am to 5:00 pm.

Key Responsibilities:

  • Prioritize outsourced maintenance work and oversee the daily work order process in collaboration with Hub Maintenance Planners, Operations, and Maintenance Supervisors.
  • Manage the collection of maintenance data and gather information to enhance future planned maintenance activities.
  • Generate reports, conduct data analysis, and provide recommendations for improving maintenance efficiency.
  • Oversee all third-party repairs for assigned regions of responsibility.
  • Review quotes to identify opportunities for reducing or eliminating repair costs.
  • Identify instances where repairs should be denied or covered under warranty agreements.
  • Coordinate with third-party vendors to obtain quotes, invoices, and preventative maintenance documentation.
  • Generate purchase orders for all third-party repairs.
  • Update the asset management system with relevant asset attributes, such as engine make, model, and other classifications.
  • Prioritize Health and Safety as the primary goal by adhering to policies, procedures, and maintaining a safe working environment.

Qualifications:

  • High school diploma or equivalent qualification.
  • Minimum of 1 year of transportation coordination experience.
  • Ability to derive actionable insights from data and information.
  • Strong strategic planning skills, complemented by effective tactical execution.
  • Proficiency in MS Office Applications, including Excel, Outlook, Access, and Project.

If you possess the necessary qualifications and are eager to take on a pivotal role, this is a great position for you



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