Administrative Assistant

2 weeks ago


Norwell, United States Planet Professional Full time

Administrative Assistant

Contract, Possible temp to perm

Team Size: The team is 7


Required:

  • Corporate office experience or internship
  • Basic Excel- spreadsheets
  • Clear and professional communication skills via phone and email


Preferred:

  • Experience issuing purchase orders strong preferred ****
  • Call center experience in the transportation industry or mechanical field
  • Transportation coordination experience

Growing company seeking a coordinator As a Coordinator, you will assume responsibility for managing all outsourced third-party repair orders on a daily basis. Your primary task will involve scheduling outsourced third-party maintenance, ensuring alignment with available manpower and shop space to minimize maintenance delays and optimize asset availability. This position operates during regular business hours, Monday to Friday from 8:00 am to 5:00 pm.

Key Responsibilities:

  • Prioritize outsourced maintenance work and oversee the daily work order process in collaboration with Hub Maintenance Planners, Operations, and Maintenance Supervisors.
  • Manage the collection of maintenance data and gather information to enhance future planned maintenance activities.
  • Generate reports, conduct data analysis, and provide recommendations for improving maintenance efficiency.
  • Oversee all third-party repairs for assigned regions of responsibility.
  • Review quotes to identify opportunities for reducing or eliminating repair costs.
  • Identify instances where repairs should be denied or covered under warranty agreements.
  • Coordinate with third-party vendors to obtain quotes, invoices, and preventative maintenance documentation.
  • Generate purchase orders for all third-party repairs.
  • Update the asset management system with relevant asset attributes, such as engine make, model, and other classifications.
  • Prioritize Health and Safety as the primary goal by adhering to policies, procedures, and maintaining a safe working environment.



  • Norwell, United States Jack Conway Full time

    Job DescriptionJob DescriptionWe believe that real estate should be a pleasure. Not a pressure. At Jack Conway, you’ll feel the difference immediately. We're the largest independently-owned real estate company in our region. So we’ve got the reach, and the connections, to take good care of your every real estate need.We are looking for a responsible...

  • Project Administrator

    3 weeks ago


    Norwell, United States Clean Harbors, Inc. Full time

    Work and learn under the guidance of administration professionals;Gain experience in remediation, environmental construction, and waste management administration;Assist in the development of reports, manuals, agendas, and other project documents;Deve Administrator, Project, Transportation, Business Services


  • Norwell, United States Clean Harbors Full time

    Clean Harbors located in Norwell, MA is seeking a Office Administrator to join our team. The Office Administrator is primarily responsible for working with the remediation groups administration staff to support the remediation branch of Clean Harbors. Location: Norwell, MA- not a remote position; will need to be in office daily. Occasional very light travel...

  • Project Administrator

    3 weeks ago


    Norwell, United States Clean Harbors, Inc. Full time

    Clean Harbors located in Norwell, MA is seeking a Project Administrator to join our team. The Project Administrator is primarily responsible for working with the remediation groups administration staff to support the remediation branch of Clean Harbors. Location: Norwell, MA- not a remote position; will need to be in office daily. Occasional very light...


  • Norwell, United States Clean Harbors Full time

    Clean Harbors located in Norwell, MA is seeking a Office Administrator to join our team. The Office Administrator is primarily responsible for working with the remediation groups administration staff to support the remediation branch of Clean Harbors.  Location: Norwell, MA- not a remote position; will need to be in office daily. Occasional very light...


  • Norwell, United States Sullivan Tire & Auto Service Full time

    Maintain organization of invoices and vendor statements. Create complex excel spreadsheets to assist with reconciliations and general ledger uploads to the accounts payable module. Match invoices to statements and verify accuracy to purchase orders, Accounts Payable, Administrator, Accounting, Automotive


  • Norwell, United States Planet Professional Full time

    CoordinatorContractTemporary, Possible temp to permTeam Size: The team is 7Required:corporate office experience or internshipBasic Excel- spreadsheetsclear and professional communication skills. Preferred:Experience issuing purchase orders strong preferred ****Call center experience in the transportation industry or mechanical fieldtransportation...


  • Norwell, United States Planet Professional Full time

    CoordinatorContractTemporary, Possible temp to permTeam Size: The team is 7Required:corporate office experience or internshipBasic Excel- spreadsheetsclear and professional communication skills. Preferred:Experience issuing purchase orders strong preferred ****Call center experience in the transportation industry or mechanical fieldtransportation...


  • Norwell, United States Planet Professional Full time

    CoordinatorContractTemporary, Possible temp to permTeam Size: The team is 7Required:corporate office experience or internshipBasic Excel- spreadsheetsclear and professional communication skills. Preferred:Experience issuing purchase orders strong preferred ****Call center experience in the transportation industry or mechanical fieldtransportation...

  • Admin Assistant

    2 days ago


    Norwell, United States Clean Harbors Full time

    Clean Harbors is hiring and Admin Assistant who will be responsible for providing administrative support in an office / facility environment, initiating and coordinating the administrative functions required. High level of interaction (i.e. speaking on the phone) with the employees in the field, customers, Courts, opposing counsel, outside counsel, and...


  • Norwell, United States Sullivan Tire & Auto Service Full time

    Job DescriptionJob DescriptionDescription:FunctionThe AP Administrator Specialist is responsible for accounts payable functions for the company. This hybrid position includes processing invoices, preparing payments, reconciling vendor statements, and calculating monthly accruals. The position supports the accounting department and assists with accurate and...

  • Medical Assistant

    4 days ago


    Norwell, Massachusetts, United States South Shore Health Full time

    If you are an existing employee of South Shore Health then please apply through the internal career site. Requisition Number R-16118 Facility LOC Longwater Norwell143 Longwater Drive Norwell, MA 02061 Department Name SMC Family Medicine PB Status Part time Budgeted Hours 0 Shift Day/Eve Rotation (United States of America) The Medical Assistant is responsible...

  • Medical Assistant

    4 days ago


    Norwell, United States South Shore Health Full time

    If you are an existing employee of South Shore Health then please apply through the internal career site. Requisition Number R-16118 Facility LOC0020 - 143 Longwater Norwell143 Longwater Drive Norwell, MA 02061 Department Name SMC Family Medicine PB Status Part time Budgeted Hours 0 Shift Day/Eve Rotation (United States of America) The Medical Assistant is...


  • Norwell, United States Clean Harbors Full time

    Job Description The Transportation Compliance Specialist reports directly to the Director of Transportation Compliance and is responsible for providing governance of all imports and exports for all of the Company's divisions administering cross-border moves of equipment, vehicles, specialty items, tools, electronics, waste, chemicals, etc. Assist all...

  • Customer Concierge

    2 weeks ago


    Norwell, United States Behind the Design Full time

    Job DescriptionJob DescriptionJoin our esteemed interior design studio as a Customer Concierge! In this role, you'll serve as the face of our brand, ensuring seamless communication and organization for our clients and design team!This position offers a dynamic environment where quick thinking and exceptional organizational and customer service skills are...

  • Medical Scheduler

    5 days ago


    Norwell, United States Proven Behavior Solutions Llc Full time

    **NEW BENEFIT: Tuition reimbursement and/or loan forgiveness after 6 months for part time and full time staff.** **PROVEN BEHAVIOR SOLUTIONS VOTED TOP PLACES TO WORK 2022, 2021 & 2020 BY THE BOSTON GLOBE AND BEST PLACES TO WORK BY BOSTON BUSINESS JOURNAL 2019 & 2018!!!** At Proven Behavior Solutions, we pride ourselves on being experts in our field with a...

  • Ophthalmic Technician

    1 month ago


    Norwell, United States South Shore Vision Care Full time

    Overview: We are seeking a skilled and dedicated Ophthalmic Technician to join our team. As an Ophthalmic Technician, you will play a vital role in assisting ophthalmologists in providing quality eye care to our patients. This is a full-time position with competitive pay and benefits. **Responsibilities**: - Perform preliminary eye examinations, including...


  • Norwell, United States South Shore Health Full time

    Job Description Summary South Shore Hospital, Southeastern Massachusetts's leading provider of emergency, acute, and outpatient care, is seeking an experienced HR Services Coordinator to join our Human Resources team. The location of this role is flexible, with work able to be conducted from our main campus in Weymouth, or a hybrid of in-person and remote...


  • Norwell, United States Clean Harbors Full time

    Job Description Clean Harbors is looking for Compensation Consultant to join our safety conscious team! This individual will assist with directing the design, implementation, analysis, and administration of compensation programs including job evaluation, base pay and incentive compensation programs. This role will also assist with administration of our...

  • Appointment Scheduler

    2 weeks ago


    Norwell, United States South Shore Health Full time

    **Job Description Summary** Will serve as primary point of contact for all inbound calls to South Shore Medical Center’s Centralized Contact Center. Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient requests...