Administrative Assistant
1 month ago
About us
Davis Facial Plastics is a luxury Facial Plastic and Reconstructive Surgery clinic with Med Spa and Hair Restoration wings located in the heart of the Beverly Hills golden triangle, surrounded by shops, cafes, and restaurants. Dr. Patrick Davis is a renowned facial plastic and reconstructive surgeon who delivers a bespoke treatment experience with a focus on compassion and connection. Dr. Davis values a pleasant and collaborative working environment where individuals are given autonomy in their roles.
Our work environment includes:
- Modern office setting
- City views
- Company perks
- On-site parking
- A kind, supportive, and collaborative culture
- Opportunities for growth
We are looking for an Administrative Assistant to join our team in a busy facial plastic surgery practice. This organized, thorough, and detail-oriented individual will be responsible for greeting patients, keeping track of office and clinic inventory, electronically filing, billing, and submitting paperwork in a timely manner, and taking lead on most administrative duties within the practice. This position requires excellent organizational skills, compassionate customer service, the ability to multitask, self-direct, and prioritize work, as well as a strong understanding of basic computer programs/apps (MS Word, Square, DocuSign, Scheduling and Financing Software, CRM, etc.) and phone, printer, and fax maintenance. Serving our spanish-speaking community is a priority for our practice, so conversational fluency in Spanish is a plus in this position.
Responsibilities:
- Ensure that the clinic space is well-maintained, inviting, and running efficiently.
- Greet visitors and check in patients in a friendly and professional manner.
- Schedule appointments for patients and coordinate with the Patient Care Coordinator to maintain the appointment calendar.
- Electronically maintain patient records, paperwork, billing, filing, and other confidential information including but not limited to patient invoices, patient labs, purchase receipts, and DocuSign forms.
- Process payments for services rendered.
- Provide administrative support to Dr. Davis and Medical Spa.
- Understand basic medical terminology related to plastic surgery procedures.
- Support our Patient Care Coordinator and Practice Manager.
- Assist Practice Manager with marketing efforts as needed.
- Assist with answering phones as needed.
- Keep track of and maintain all office and clinic inventory.
- Set up clinic rooms for upcoming clinic procedures.
- Attend weekly meetings with the Patient Care Coordinator to go over the to-do list for upcoming patient surgeries.
- Understand and maintain the office's HIPAA compliance.
- Understand and maintain the office's OSHA compliance.
Job Type: Part-time (hourly) / 4-days per week
Schedule:
- 8-hour shifts
- Must be available to come into the office on Mondays and Fridays
Benefits:
- Employee discount on products and services
- Free parking
- Optional Health Insurance Coverage
Healthcare setting:
- Facial Plastic Surgery Clinic with office spaces, exam rooms, and procedure rooms
Dr. Davis's Medical specialties:
- Plastic Surgery: Face, Neck, and Eyes
- Hair Restoration
- Skin care and laser treatments
- Injectables
Ability to commute/relocate:
- Our clinic is located in Beverly Hills, CA 90210. All candidates need to be able to reliably commute to our offices or be planning to relocate before starting work.
Work Location: In person
-
Administrative Assistant
1 month ago
Beverly Hills, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Assistant to join our team in Beverly Hills, California. This role will involve supporting our team in various administrative tasks within the entertainment industry. The successful candidate will have the opportunity to manage schedules, coordinate events, liaise with industry professionals, and handle a range...
-
Beverly Hills, United States Cedars Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Beverly Hills, United States Cedars-Sinai Full time**Job Description** Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes...
-
BEVERLY HILLS, United States CEDARS-SINAI Full timeJob DescriptionAlign yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes...
-
Beverly Hills, United States Cedars-Sinai Medical Center Full timeAlign yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporations Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Administrative Assistant, Health, Administrative, Employee, Assistant, Service, Healthcare, Retail
-
Administrative Assistant
2 weeks ago
Beverly Hills, California, United States Cedars-Sinai Full timeWe are seeking a detail-oriented and organized Senior Administrative Assistant to join our team at Cedars-Sinai Medical Center.Company OverviewCedars-Sinai has a reputation for excellence, having received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We offer an outstanding...
-
Administrative Assistant II
1 month ago
Beverly Hills, United States Royal Canadian Mounted Police Full timeDuties Provide timely and professional communication via telephone and e-mail. Screens and troubleshoots initial inquiries and redirect caller to subject matter expert, when necessary. Performs a variety of administrative support duties which require ability to establish and recognize priorities; establish and maintain organization and plan to meet...
-
Administrative Assistant
3 weeks ago
Beverly, United States SNI Companies Full timeJob DetailsAdministrative Assistant temporary to hire position located in BeverlyDuties: Typing correspondence, documents, mail merges, proof reading, and other administrative projectsMaintain and update database for industry including all exhibitor and sponsor information (applications, industry registrations, contacts)Data entry of all exhibit-related...
-
Administrative Assistant
2 weeks ago
Beverly, United States SNI Companies Full timeJob DetailsAdministrative Assistant temporary to hire position located in Beverly.Duties: Typing correspondence, documents, mail merges, proof reading, and other administrative projects.Maintain and update database for industry including all exhibitor and sponsor information (applications, industry registrations, contacts).Data entry of all exhibit-related...
-
Administrative Assistant
2 weeks ago
Beverly, United States NIOCENT LLC Full timeBenefits:401(k)401(k) matchingPaid time off As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities · Perform fundamental...
-
Administrative Assistant
3 weeks ago
Beverly, United States NIOCENT LLC Full timeBenefits: 401(k) 401(k) matching Paid time off As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key...
-
Administrative Assistant
1 week ago
Beverly, United States SNI Companies Full timeJob DetailsAdministrative Assistant temporary to hire position located in Beverly.Duties: Typing correspondence, documents, mail merges, proof reading, and other administrative projects.Maintain and update database for industry including all exhibitor and sponsor information (applications, industry registrations, contacts).Data entry of all exhibit-related...
-
Administrative Assistant
1 month ago
beverly, United States Davis Facial Plastics Full timeAbout usDavis Facial Plastics is a luxury Facial Plastic and Reconstructive Surgery clinic with Med Spa and Hair Restoration wings located in the heart of the Beverly Hills golden triangle, surrounded by shops, cafes, and restaurants. Dr. Patrick Davis is a renowned facial plastic and reconstructive surgeon who delivers a bespoke treatment experience with a...
-
Administrative Assistant
1 month ago
beverly, United States Davis Facial Plastics Full timeAbout usDavis Facial Plastics is a luxury Facial Plastic and Reconstructive Surgery clinic with Med Spa and Hair Restoration wings located in the heart of the Beverly Hills golden triangle, surrounded by shops, cafes, and restaurants. Dr. Patrick Davis is a renowned facial plastic and reconstructive surgeon who delivers a bespoke treatment experience with a...
-
Beverly Hills, United States Cedars-Sinai Full timeAlign yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes hospitals and health...
-
Senior Systems Administrator
3 weeks ago
Beverly Hills, California, United States Trick Dog Technology Full timeJob DescriptionWe are seeking a highly skilled and experienced Systems Administrator to join our team at Trick Dog Technology. As a key member of our IT department, you will be responsible for designing, developing, and implementing complex systems solutions to meet the needs of our organization.Key Responsibilities:Design and develop solutions for complex...
-
Leave of Absence Administrator/
2 months ago
Beverly Hills, United States Fashion Nova Full timeROLE OVERVIEW As part of the People and Culture team, you as the Leave of Absence and Accommodations Administrator will provide expertise in leave and accommodation policies and programs to team members across Fashion Nova. This is a full-time, permanent, employment opportunity, and will have an on-site schedule. You would manage the Americans with...
-
Administrative Assistant
2 months ago
Bedford Hills, United States Nationwide Maintenance & General Contracting Inc. Full timeCompany Description Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client...
-
Medical Front Desk Administrator
3 weeks ago
Beverly Hills, California, United States Peter J. Cornell, M.D., Inc. Full timeJob OverviewWe are seeking a highly skilled Medical Front Desk Administrator to join our team at Peter J. Cornell, M.D., Inc. in Beverly Hills, California.The successful candidate will be responsible for managing the front desk operations, ensuring a smooth and efficient experience for patients and staff alike.ResponsibilitiesKey responsibilities...
-
High-Level Administrative Assistant
3 weeks ago
Beverly, Massachusetts, United States Wilshire Skyline Full timeWe are seeking a highly skilled and organized High-Level Administrative Assistant to join our team at Wilshire Skyline. As an integral part of our office, you will be responsible for providing exceptional support to our Managing Partner.This is a full-time position offering a competitive salary commensurate with experience (estimated $85,000 per annum). Our...