High-Level Administrative Assistant
3 weeks ago
We are seeking a highly skilled and organized High-Level Administrative Assistant to join our team at Wilshire Skyline. As an integral part of our office, you will be responsible for providing exceptional support to our Managing Partner.
This is a full-time position offering a competitive salary commensurate with experience (estimated $85,000 per annum). Our ideal candidate has a minimum of five years of personal assistant experience, preferably in a high-net-worth individual or travel agency setting.
Responsibilities:
Administrative Support:
• Masterfully manage the Managing Partner's professional and personal calendar.
• Prepare comprehensive 'look ahead' notes for meetings.
• Purchase and mail gifts as needed with thoughtful consideration.
• Efficiently run personal errands, such as coordinating household maintenance.
• Coordinate events with meticulous attention to detail.
• Communicate effectively with the Managing Partner after hours when necessary.
• Handle confidential information with utmost discretion.
• Provide support in any capacity as required.
Research and Reporting:
• Research and draft market reports.
• Manage Asana tasks and projects.
• Draft email and other communications on behalf of the Managing Partner for review.
• Prepare regular investor updates, including emails and reports.
• Create potential investor decks and marketing materials.
• Update lecture presentations.
• Summarize due diligence documents as needed.
• Learn new software efficiently as required.
Your Experience:
• Bachelor's degree (BA/BS) preferred.
• A minimum of five years of personal assistant experience required.
• Bookkeeping experience is a plus.
• Fluency with Google Suites and Microsoft Office is essential.
Interface:
• You will work directly with and report to the Managing Partner.
• Collaboration with colleagues is expected, with a focus on supporting each other graciously in our dynamic office environment.
Our Benefits:
• Generous time off, including sick leave, National Holidays, Jewish Holidays, and two additional weeks per year.
• We provide comprehensive health insurance and match 401(k) retirement savings contributions.
• Opportunities for career development and growth within our organization.
• A fully stocked kitchen with premium coffee available at all times.
If this opportunity aligns with your skills and interests, we invite you to contact us to discuss further.
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