Site Leader.MS Site Mgmt
1 month ago
Location: Torrance, CA 90502
Duration: 3+ Months (temp to hire)
Shift timings: M - F (8:30 AM - 5:30 PM) Brief Job Description:
- Legal Operations support: Duties Include, Litigation Copy/Print work, Office Supply Management, Conference/Breakroom Maintenance, Front Desk Support as needed/Mail-Shipping duties...Able to work with little supervision
- Requires high school diploma or GED and 2+ years of experience in a related field.
- Requires experience in delivering classroom and/or informal training sessions.
- Requires experience in operation of the most advanced machines, performing complex jobs.
- Requires experience in setting goals by defining and prioritizing specific, realistic objectives.
- Good organizational skills.
- Ability to effectively set goals, lead and train employees.
- Good technical skills and ability to use complex machinery.
- Ability to remain updated on current technology and trends in the marketplace by reading relevant journals, magazines and newspapers.
- Leads day-to-day operations of specified up to 2-person site, service or shift.
- Develops, implements and reviews related procedures.
- Invoices accounts and interacts with customers and various business units to maintain an acceptable work environment.
- Responsible for assisting in the daily management of assigned facility by reporting and escalating facility related issues; assists in maintaining acceptable profit levels and ensures that customer expectations are met.
- The Site Leader is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned.
- Understands Service Level Agreements and is able to execute and report on effectively achieving them.
- Understands contractual obligations and is able to track compliance and remedies.
- Functions as a document specialist or other operations worker.
- May maintain daily routine functions to include creating/completing work orders, contractor monitoring, inspections, reporting facility related issues, lending support as required.
- Handles formal contact with the customer on a daily basis in MS. May include interaction with contracted vendors, facility management and occupants.
- May be required to escort vendors through tours, inspections or problem resolution.
- Reports light bulb outages, plumbing issues, system malfunctions and assist in scheduling repairs as required.
- May assist in small office moves to include; movement of smaller items, assessing seating, layout needs and scheduling.
- May be responsible to monitor levels and manage ordering of office supplies and stationary.
- Conference room coordination and A/V equipment resource management.
- Provides training on workflow and machine operations when necessary.
- Ensures payroll accuracy by overseeing and correcting all time clock punches.
- Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies.
- Ensures the quality of operations for shift by assisting in the achievement of goals in Audit and Deadline compliance.
- Meets quality and deadline standards by the effective use of job scheduling practices.
- Maintains efficient workflow by holding direct reports accountable for quality and efficiency of their work.
- Facilitates resolution of issues concerning pricing, orders-in and invoicing by interacting and communicating with sales department.
- Ensures all direct reports execute objectives by the use of a developmental plan/ninety (90) day plan and regular performance reviews; posting productivity, quality and deadline results. Maintains positive internal working relationships with all department employees by communicating in a professional manner.
- Completes site reports and other paperwork on time and accurately.
- Completes month-end management report in the absence of Site Manager.
- Possesses ability to manage financial results by interpreting projecting, managing declining balances and reconciling profit and loss statement. Responsible for managing P&L.
- Performs other duties as assigned.
- Assist the assigned AOM/ESM or NOM with staffing and performance management of site personnel”.
- Place requisitions for site products and supplies by utilizing Oracle’s iProcurement application.
- Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. Work assignments are diversified.
- Interpret, comprehend and apply complex material, data and instruction – prepare, provide and convey diversified information.
- Some physical effort required.
- Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that could weigh up to 50 lbs. (e.g., papers, books, files and small parts, etc.)
- Moderate dexterity – regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.
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