Executive Assistant

2 months ago

Los Angeles, United States Cypress HCM Full time

Executive Assistant

The Executive Assistant/ Program Analyst will be supporting the administrative functions and program analysis activities. This role requires an individual with strong initiative, intelligence, and the ability to be a self-starter. The successful candidate will manage a broad range of tasks from executive assistance to program analysis, ensuring the smooth operation and successful execution of divisional goals.

Duties & Responsibilities:

  • Administrative Support:
  • Provide high-level administrative support to the Division leadership and team
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Handle confidential and sensitive information with discretion
  • Program Analysis:
  • Conduct research and data analysis to support program planning and decision-making
  • Monitor program metrics and performance indicators to ensure alignment with strategic goals
  • Prepare comprehensive reports and presentations on program outcomes and recommendations
  • Collaborate with cross-functional teams to gather and analyze data relevant to program objectives
  • Project Coordination:
  • Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget
  • Track project progress, identify risks, and develop mitigation strategies
  • Create detailed project plans, timelines, and status reports
  • Support strategic initiatives, activities, and projects to successful completion
  • Process Improvement:
  • Identify opportunities for process improvements and efficiencies within the division
  • Develop and implement new administrative systems and procedures
  • Provide training and support to team members on new processes and tools
  • Communication and Coordination:
  • Act as a liaison between the Division Director, team members, and external stakeholders
  • Facilitate effective communication within the division and across departments
  • Organize and coordinate team meetings, events, and offsite activities
  • Other duties may be assigned

Qualifications:

  • Preferred: Bachelor’s degree in Business Administration, Program Analysis, or a related field
  • Minimum of 3-5 years of experience in an administrative, program analysis, or similar role
  • Consumer Product Goods industry experience preferred
  • Proven ability to manage multiple tasks and projects simultaneously
  • Strong organizational, analytical, and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and analysis tools
  • Ability to work independently and take initiative in a fast-paced environment, with a contagious positive, can-do attitude
  • Detail-oriented and ability to work across many different workstreams
  • Learns quickly and can assimilate large amounts of information and make good decisions to result in a positive outcome
  • High level of discretion and confidentiality

Pay: $75k-$100k DOE

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