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Executive Assistant

2 months ago

Durham, United States Fidelity TalentSource LLC Full time


Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Executive Assistant to work in Durham, NC

The Role
This role will provide high-quality, personalized, and timely support to the Fidelity executive leadership team and will perform a broad range of functions to support and contribute to the efficiency of the company. This includes but is not limited to the following:

The Expertise and Skills You Bring

  • Administrative skills to provide daily support, while simultaneously working on other broader tasks
  • Effectively work in a high volume, fast-paced environment, managing multiple priorities
  • Detail-oriented, proactive, and possess strong organizational skills
  • Self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
  • Have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)
The Value You Deliver
  • Proactively manage executive(s) calendar, understand prioritization of meetings and events, and manage and communicate changes effectively.
  • Maintain a “client first” mentality and contribute to an exemplary client experience through all interactions with internal and external stakeholders.
  • Ensure the timely, accurate, and confidential execution of requests/tasks.
  • Manage and maintain executives’ schedules (e.g., schedule meetings, and make travel and accommodation arrangements).
  • Track daily expenses and prepare weekly, monthly or quarterly reports as required.
  • Prepare documents for internal and external communications using MS Office (e.g., memos, letters, invoices, financial statements, presentations, emails, reports, and other documents as required).
  • Build and maintain relationships with business partners across Fidelity as well as external clients and vendors as needed.  
  • Undertake/participate in ad hoc projects as directed by management.
  • Coordinate logistics of large internal and external meetings and events (food, rooms, AV, hotel room blocks, etc.).
  • Attend team meetings and cover for team members when absent.

Dynamic Working

Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite all business days of every other week in a Fidelity office. 
 



Company Overview

Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at FTSJobs.com.

We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.



Information about Fidelity investments

At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.

Fidelity TalentSource's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

Fidelity Investments and Fidelity TalentSource are equal opportunity employers.