Senior Administrative Assistant

2 weeks ago

Durham, United States Cynet Systems Full time
Job Description:

Responsibilities:
  • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
  • Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
  • Use political savvy and sophistication to filter through and facilitate actionable items.
  • Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
  • Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
  • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
  • May initiate and facilitate meetings and take meeting minutes and manage action items.
  • May arrange and plan programs and small events for meetings and entertainment of visitors.
  • May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
  • May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
  • Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
  • nticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
  • Compile, prepare and process executives expense reports through the Expensify program.
  • Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
  • Reconciling monthly credit card statements for the Engineering department.
  • Screens all incoming correspondence and determines if executive action is needed.
  • Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
  • Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
  • Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
  • Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.
Skills, Education and Experience:
  • Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
  • Exceptional calendar management skills.
  • Exceptional communication skills, verbal and written.
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
  • Proven skills analytically with abstract problem-solving.
  • Exceptional professionalism, soft-skills, and being a team player.
  • High level of work ethics, integrity, confidentiality, and flexibility.
  • dvanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
  • Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
  • Experience assisting Vice Presidents in a Hi-Tech industry.
  • Experience in a highly demanding fast-paced start-up environment.
  • Experience in working with a diverse multicultural environment.
  • Must be reliable and work independently.
  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

  • Senior Administrative Assistant

    2 hours ago

    Durham, North Carolina, United States Avalara Full time

    About the JobAs an Executive Assistant at Avalara, you will provide high-level support to our senior leaders. You will be responsible for managing complex calendars, coordinating meetings, and securing travel arrangements. You will also work closely with the President's Chief of Staff and other stakeholders to ensure seamless execution of tasks.Your...

  • Senior Administrative Assistant

    2 weeks ago

    Durham, United States Cynet Systems Full time

    Job Description: Responsibilities: Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions. Manage and maintain highly complex and changing...

  • Senior Administrative Assistant

    2 weeks ago

    Durham, United States Medasource Full time

    Overall Responsibilities This position is responsible for providing comprehensive administrative support to the Director at a large vaccine/diagnostic manufacturing organization, including managing complex schedules, handling confidential correspondence, organizing meetings, coordinating travel arrangements, maintaining accurate records, and ensuring smooth...

  • Senior Administrative Assistant

    3 weeks ago

    Durham, United States Medasource Full time

    Overall Responsibilities This position is responsible for providing comprehensive administrative support to the Director at a large vaccine/diagnostic manufacturing organization, including managing complex schedules, handling confidential correspondence, organizing meetings, coordinating travel arrangements, maintaining accurate records, and ensuring smooth...

  • Senior Administrative Assistant

    4 weeks ago

    Durham, United States Medasource Full time

    Overall Responsibilities This position is responsible for providing comprehensive administrative support to the Director at a large vaccine/diagnostic manufacturing organization, including managing complex schedules, handling confidential correspondence, organizing meetings, coordinating travel arrangements, maintaining accurate records, and ensuring smooth...

  • Senior Administrative Assistant

    4 weeks ago

    Durham, United States Medasource Full time

    Overall Responsibilities This position is responsible for providing comprehensive administrative support to the Director at a large vaccine/diagnostic manufacturing organization, including managing complex schedules, handling confidential correspondence, organizing meetings, coordinating travel arrangements, maintaining accurate records, and ensuring smooth...

  • Senior Administrative Assistant, Duke Kunshan University Programming and Strategy

    2 weeks ago

    Durham, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Senior Administrative Assistant, Duke Kunshan University Programming and Strategy

    3 weeks ago

    Durham, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Senior Living Facility Manager

    14 hours ago

    Durham, North Carolina, United States Phoenix Senior Living Full time

    About the PositionThe Community Operations Manager is a critical role within Phoenix Senior Living, responsible for the day-to-day operations of our community. This role requires strong leadership skills, a focus on compliance, and the ability to drive business growth through effective sales and marketing strategies.Main DutiesOperational Oversight: Ensure...

  • Medasource | Senior Administrative Assistant

    4 weeks ago

    durham, United States Medasource Full time

    Overall Responsibilities This position is responsible for providing comprehensive administrative support to the Director at a large vaccine/diagnostic manufacturing organization, including managing complex schedules, handling confidential correspondence, organizing meetings, coordinating travel arrangements, maintaining accurate records, and ensuring smooth...

  • Administrative Assistant

    2 weeks ago

    Durham, United States Duke University Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. This hybrid position will be onsite at least 2 days per week working in RTP @ Alexandria - 12 Moore Dr. Durham and Hock...

  • Administrative Assistant

    2 weeks ago

    Durham, United States Dukehealth.org Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. This hybrid position will be onsite at least 2 days per week working in RTP @ Alexandria - 12 Moore Dr. Durham and Hock...

  • Administrative Assistant

    2 weeks ago

    Durham, United States Dukehealth.org Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. This hybrid position will be onsite at least 2 days per week working in RTP @ Alexandria - 12 Moore Dr. Durham and Hock...

  • Administrative Assistant

    2 weeks ago

    Durham, United States Duke University Full time

    The Administrative Assistant provides assistance of a complex and confidential nature in support of the activities of the Provost Office. This position is primarily responsible for coordinating a variety of administrative, logistical, and financial d Administrative Assistant, Administrative, Assistant, Skills, Healthcare, Staff

  • Finance and Administration Assistant

    4 days ago

    Durham, North Carolina, United States Duke University Full time

    About Our Team:Duke Health Integrated Practice values diversity, equity, and inclusion in the workplace. We strive to build a community where collaboration, innovation, and creativity thrive. As an Administrative Specialist, you will be part of a dynamic team dedicated to delivering exceptional patient care and advancing the field of medicine.Key...

  • Administrative Assistant Morrisville, NC

    4 weeks ago

    Durham, United States Adecco US, Inc. Full time

    Adecco is actively recruiting for Administrative Assistant positions with our client, the **Premier Global Fortune 500 Computer Manufacturer** in **Morrisville, NC** . In this role, you will provide essential support to company directors and senior managers, ensuring the organization operates smoothly and efficiently. Your responsibilities will encompass all...

  • Senior Linux System Administrator

    4 days ago

    Durham, United States Serigor Inc Full time

    Job Title: Senior Linux System Administrator (Hybrid) Location: Durham NC Duration: 12+ Months Job Description: The client requires the assistance of Linux (RedHat) administrator(s) for the implementation and operational support of client Applications on AWS/Hybrid cloud. The primary role is to install and configure the Linux operating system as well as...

  • Administrative assistant

    1 week ago

    Durham, United States S & S Services Group LLC Full time

    Job TypeFull-timeDescriptionCAMS (Community Association Management Services) local HOA Management firm is in search of a full-time Administrative Assistant (Assistant Community Manager) to assist in the management of an on-site community located in Durham, NC 27703. The position is full-time with some evenings and weekends as needed. Pay Rate: 18.00 hourly...

  • Administrative Assistant

    2 weeks ago

    Durham, United States Duke University Full time

    Provide high-level administrative support to department or group of professionals. Apply knowledge and skills to resolve complex administrative problems independently or with others. Regularly required to resolve administrative problems independently Administrative Assistant, Administrative, Assistant, Support, Healthcare, Executive

  • Administrative Assistant

    2 weeks ago

    Durham, United States Accentuate Staffing Full time

    Accentuate Staffing has an immediate opportunity for an administrative assistant to join a busy talent development team in RTP, NC. This role will support various administrative functions including internship programming, scheduling training sessions, tracking training activities, generating reports, coordinating communications, and using tools such as...